Meeting Details

The 54th AGM is scheduled to be held on Tuesday, 29th September 2026 at 11:30 A.M. (IST) through Video Conferencing/Other Audio Visual Means (VC/OAVM). The proceedings will be deemed to be conducted at the company's Registered Office in Bhopal. Physical attendance of members is not permitted.

Ordinary Business

1. Adoption of Financial Statements: To receive, consider, and adopt the Audited Standalone and Consolidated Financial Statements for the financial year ended 31st March 2026, along with the Reports of the Board of Directors and Auditors.

2. Declaration of Final Dividend: To declare a final dividend of 50%, i.e., ₹5 (Rupees Five) per equity share for FY 2025-26. The dividend, if approved, will be paid on or after Monday, 5th October 2026 to shareholders on the record date.

Special Business

1. Re-appointment of Director: To appoint Mrs. Mithla Dubey (DIN: 03597415), a Non-Executive Promoter Director, who retires by rotation. Being eligible and having attained the age of 79 years, her re-appointment requires a Special Resolution pursuant to SEBI LODR Regulation 17(1A).

2. Ratification of Cost Auditor Remuneration: To ratify the remuneration of ₹50,000 (Rupees Fifty Thousand) payable to Sanjay Kasliwal & Associates, Cost Accountants (Firm Registration No. 100888), for conducting the cost audit for FY 2026-27.

Record Dates and Book Closure

  • Record Date for Dividend & E-Voting: Tuesday, 22nd September 2026.
  • Register of Members & Share Transfer Books Closure: From Wednesday, 23rd September 2026 to Tuesday, 29th September 2026 (both days inclusive).

Voting Information

  • Remote E-Voting Period: Commences on Saturday, 26th September 2026 at 9:00 A.M. (IST) and ends on Monday, 28th September 2026 at 5:00 P.M. (IST).
  • E-Voting Service Provider: Central Depository Services (India) Limited (CDSL).
  • Scrutinizer: Mr. Praveen Kumar Rai (Membership No. 6313/CP No. 3779) of P.K. Rai & Associates.
  • Members who vote remotely cannot vote again at the AGM. Only members present at the virtual AGM who haven't voted remotely can vote during the meeting.

Dividend and Tax Information

  • Dividend will be paid to beneficial owners (demat) as per data from NSDL/CDSL and to members in the Register of Members (physical) as of the record date.
  • The company will deduct TDS on dividend income. Members are urged to ensure their PAN is linked to Aadhaar and their KYC details (especially for physical shareholders) are updated with the Registrar and Share Transfer Agent (RTA), Adroit Corporate Services Pvt. Ltd, by Saturday, 12th September 2026.
  • Specific document requirements are outlined for resident individuals, non-resident shareholders, and FPIs to avail beneficial TDS rates.

Additional Key Information

  • The Notice and Annual Report are being sent electronically. Physical copies are available upon request.
  • Members holding shares in physical form are strongly encouraged to dematerialize them. The company has stopped accepting fresh physical transfer requests.
  • A special window for dematerialization of previously rejected physical securities is open from 5th February 2026 to 4th February 2027, with a mandatory one-year lock-in.
  • Unclaimed dividends for seven consecutive years and the corresponding shares are transferred to the Investor Education and Protection Fund (IEPF). Shares for FY 2017-18 were transferred in FY 2025-26.
  • Members can submit questions for the AGM in writing to cs@kilpest.com at least 7 days before the meeting (by 22nd September 2026).