Meeting Details

The 26th Annual General Meeting was held on September 30, 2026, at 11:00 A.M. through Video Conferencing/Other Audio-Visual Modes (OAVM). The registered office of the company at 278-280, F Wing, Solaris-1, Saki Vihar Road, Opp. L&T Gate No. 6, Powai, Andheri (E), Mumbai 400 072, was deemed to be the venue for the AGM.

Shareholder Participation

Total number of shareholders as on record date: 9,767

Shareholders attending through video conferencing:

  • Promoters and Promoters Group: 2
  • Public: 31

Proposed Resolutions and Implications

Ordinary Business

1. Adoption of Audited Financial Statements for the financial year ended March 31, 2026, and the Reports of the Board of Directors and the Auditors thereon (Ordinary Resolution)

2. Appointment of M/s SPML & Associates, Chartered Accountants as Statutory Auditor of the company (Ordinary Resolution)

3. Re-appointment of Mr. Santosh Kumar Pandey (DIN: 02643704), Director retiring by rotation (Ordinary Resolution)

4. Declaration of Dividend for the year ended March 31, 2026 (Ordinary Resolution)

Special Business

5. Insertion of Article 85(d) relating to voluntary waiver of dividend (Special Resolution)

6. Appointment of Mr. Karan Sharma (DIN: 11552334) as a Director and Whole-time Director designated as Executive Director (Special Resolution)

7. Appointment of Mr. Mahendra Kumar Modi (DIN: 00014594) as an Independent Director notwithstanding his having attained the age of 75 years (Special Resolution)

8. Appointment of Mr. Premendra Rajput (DIN: 11569752) as an Independent Director (Special Resolution)

Voting Process and Methods

The voting process utilized multiple methods:

  • Remote E-voting: Provided by M/s. MUFG Intime India Private Limited from 9:00 a.m. (IST) on September 27, 2026, to 5:00 p.m. (IST) on September 29, 2026
  • Insta E-voting: Electronic voting system available during the AGM for shareholders who had not cast their vote earlier
  • Cut-off date for determining voting eligibility: September 23, 2026

Key Voting Outcomes

Overall Voting Results

  • Total shares outstanding: 12,826,800
  • Total votes polled: 75 shares (0.0006% of outstanding shares)
  • Votes in favor: 74 shares (98.67% of votes polled)
  • Votes against: 1 share (1.33% of votes polled)
  • No invalid votes were cast

Category-wise Voting Breakdown

Promoter and Promoter Group:

  • Shares held: 4,461,056
  • Votes polled: 0 shares (0.0000%)

Public Institutions:

  • Shares held: 4,703,760
  • Votes polled: 0 shares (0.0000%)

Public Non-Institutions:

  • Shares held: 3,661,984
  • Votes polled: 75 shares (0.0020%)
  • E-voting: 75 shares
  • Votes in favor: 74 shares (98.6667%)
  • Votes against: 1 share (1.3333%)

Resolution-wise Approval Rates

All eight resolutions received identical voting results:

  • Number of members voted: 3
  • Valid votes cast: 74 in favor, 1 against
  • Approval percentage: 98.67% for each resolution
  • No invalid votes for any resolution

Scrutinizer's Role and Findings

Vijay Kumar Mishra, Partner of M/s. VKM & Associates, Practicing Company Secretaries, was appointed as scrutinizer to receive, process, and scrutinize the voting through electronic means. The scrutinizer confirmed:

  • The remote e-voting platform was locked after the voting period ended
  • The insta e-voting was conducted during the AGM
  • All electronic data and relevant records of voting will remain in the scrutinizer's custody until the Chairman approves and signs the minutes
  • The management of the company is responsible for compliance with the Companies Act, MCA Circulars, and SEBI Listing Regulations

Compliance Confirmation

The document confirms compliance with:

  • Section 108 of the Companies Act, 2013
  • Rule 20 of the Companies (Management and Administration) Rules, 2014
  • Companies (Management and Administration) Amendment Rules, 2015
  • MCA circulars dated May 5, 2020, April 8, 2020, April 13, 2020, May 05, 2020, and January 13, 2021, and General Circular No. 21/2021 dated December 14, 2021
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015

Additional Information

The voting results are available on the company's website at www.aaatechnologies.co.in. The company is empanelled by CERT-In for IT Security Auditing Service and is an ISO 9001:2015 & ISO 27001:2013 certified company.