Meeting Details

The approval is sought through a postal ballot process with remote e-voting only, without a physical meeting. The cut-off date for determining shareholder eligibility is June 26, 2026. The voting results will be deemed passed on the last date of voting, August 7, 2026.

Proposed Resolutions and Implications

Item No. 1: Ordinary Resolution for Appointment of Non-Executive Director

  • Seeks approval for the appointment of Mr. Ashok Kumar Chordia (DIN: 01511622) as Additional Director in the category of Non-Executive Non-Independent Director.
  • Mr. Chordia was initially appointed by the Board on June 19, 2026, and now requires shareholder approval.
  • He is a Chartered Accountant associated with Mentor Capital Services Private Limited with extensive experience in corporate finance, advisory, and governance.
  • He holds 4,587 equity shares in the company and is not related to any existing Director or KMP.

Item No. 2: Special Resolution for Appointment of Executive Director

  • Seeks approval for the appointment of Mr. Santosh Kumar Pandey (DIN: 02643704) as Whole-time Director designated as Executive Director.
  • His appointment is for a fixed term of five years from June 19, 2026, to June 18, 2031.
  • Mr. Pandey has over 26 years of experience in technology innovation, founding a GPS and IoT solutions enterprise, with expertise in IIoT and drone-based technologies.
  • His remuneration will be governed by Sections 196, 197, 198 and Schedule V of the Companies Act, 2013.

Voting Process and Methods

The voting will be conducted exclusively through remote e-voting (no physical ballot forms).

  • E-voting period: Thursday, July 09, 2026 (9:00 AM IST) to Friday, August 07, 2026 (5:00 PM IST)
  • Service provider: MUFG INTIME INDIA PRIVATE LIMITED through their platform InstaVote (www.instavote.linkintime.co.in)
  • Scrutinizer: M/s VKM & Associates, Practicing Company Secretaries (FCS:5023, COP No:4279), appointed to ensure a fair and transparent process.
  • Result announcement: On or before Saturday, August 8, 2026, to be communicated to BSE and NSE and displayed on the company's website.

Key Voting Outcomes

The actual voting outcomes will be available after the e-voting period concludes on August 7, 2026. This notice only announces the process and does not contain results.

Scrutinizer's Role

The scrutinizer, M/s VKM & Associates, will collate the votes downloaded from the e-voting system and submit a report to the Authorised Person of the Board of Directors. The scrutinizer's decision on the validity of the votes shall be final.

Compliance Confirmation

The notice confirms compliance with:

  • Section 110 of the Companies Act, 2013
  • Rule 20 & 22 of the Companies (Management and Administration) Rules, 2014
  • SEBI (LODR) Regulations, 2015, including Regulation 44
  • MCA General Circulars No. 14/2020, 17/2020, and the latest 09/2024 dated September 19, 2024
  • Secretarial Standard-2 on General Meetings issued by ICSI

Additional Information

The notice was dispatched electronically to shareholders whose email addresses are registered. It was also announced through advertisements in one Marathi newspaper in Maharashtra and one English newspaper circulated throughout India. The notice is available on the company's website (www.aaatechnologies.co.in) and the stock exchange websites (www.bseindia.com and www.nseindia.com).