Meeting Details

  • Meeting Type: 26th Annual General Meeting (AGM)
  • Date: Friday, September 04, 2026
  • Time: From 4:00 PM (IST) to 5:11 PM (IST)
  • Location: Conducted through Video Conferencing (VC) / Other Audio Visual Means (OAVM) without physical presence of members, in accordance with circulars from the Ministry of Corporate Affairs and SEBI.

Proposed Resolutions and Implications

The AGM notice dated August 07, 2026, sought shareholder approval for 12 resolutions:

Ordinary Business

1. Adoption of Financial Statements: Adoption of Audited Standalone and Consolidated Financial Statements for FY ended March 31, 2026, and Reports of Board of Directors and Auditors.

2. Appointment of Managing Director: Appointment of Mr. Rajeev Kaul (DIN: 01468590) as a Managing Director liable to retire by rotation.

3. Appointment of Secretarial Auditors: Appointment of M/s. BMP & Co. LLP, Practicing Company Secretaries, as secretarial auditors.

Special Business

4. RSU Plan Adoption: Approval for adoption of 'Aequs Restricted Stock Unit Plan 2026' and its implementation through Trust.

5. RSU Grants to Subsidiary Employees: Approval for grant of RSUs to employees of Subsidiary Companies under the RSU Plan 2026.

6. RSU Grants to Associate Employees: Approval for grant of RSUs to employees of Associate Companies under the RSU Plan 2026.

7. Utilization of Existing Shares: Approval for utilizing shares already acquired and held by the Aequs Stock Option Plan Trust for implementing the RSU Plan 2026.

8. Provision of Money to Trust: Approval for provision of money by the company to Aequs Stock Option Plan Trust for implementing the RSU Plan 2026.

9. ESOP Plan Amendment: Approval for amendment of "Aequs Employee Stock Option Plan 2025" ("ESOP 2025").

10. ESOP Extension to Associates: Approval for extension of benefits of ESOP 2025 to employees of Associate Companies.

11. MOA Object Clause Change: Approval for change in the main object clause of Memorandum of Association.

12. Related Party Transaction: Approval of material related party transactions with Aequs SEZ Private Limited.

Voting Process and Methods

  • Remote E-Voting Period: Commenced Tuesday, September 01, 2026 at 9:00 AM (IST) and ended Thursday, September 03, 2026 at 5:00 PM (IST).
  • E-Voting at AGM: Facility provided for members present at the AGM who had not voted remotely.
  • Scrutinizer: Mr. Pramod S M, Designated Partner of BMP & Co. LLP, Practicing Company Secretary, was appointed to scrutinize the voting process.
  • Record Date: Friday, August 28, 2026.
  • Total Shareholders on Record Date: 95,584

Key Voting Outcomes

Overall Participation

  • Total Votes Cast: 548,236,353 shares (81.7451% of outstanding shares)
  • Shareholder Attendance: 41 shareholders attended via VC/OAVM (3 Promoters, 38 Public)

Resolution-wise Results

Resolution 1 (Ordinary - Financial Statements)

  • Total Votes: 548,236,353 (81.7451% participation)
  • In Favor: 548,236,152 (100.0000% of votes polled)
  • Against: 201 (0.0000% of votes polled)
  • Passed: Yes

Resolution 2 (Ordinary - MD Appointment)

  • Total Votes: 548,236,353 (81.7451% participation)
  • In Favor: 541,093,992 (98.6972% of votes polled)
  • Against: 7,142,361 (1.3028% of votes polled)
  • Passed: Yes

Resolution 3 (Ordinary - Secretarial Auditors)

  • Total Votes: 548,236,353 (81.7451% participation)
  • In Favor: 548,236,152 (100.0000% of votes polled)
  • Against: 201 (0.0000% of votes polled)
  • Passed: Yes

Resolution 4 (Special - RSU Plan Adoption)

  • Total Votes: 548,235,684 (81.7450% participation)
  • In Favor: 533,503,070 (97.3127% of votes polled)
  • Against: 14,732,614 (2.6873% of votes polled)
  • Passed: Yes

Resolution 5 (Special - RSU to Subsidiaries)

  • Total Votes: 548,235,684 (81.7450% participation)
  • In Favor: 533,502,947 (97.3127% of votes polled)
  • Against: 14,732,737 (2.6873% of votes polled)
  • Passed: Yes

Resolution 6 (Special - RSU to Associates)

  • Total Votes: 548,235,684 (81.7450% participation)
  • In Favor: 533,502,884 (97.3127% of votes polled)
  • Against: 14,732,800 (2.6873% of votes polled)
  • Passed: Yes

Resolution 7 (Special - Utilize Existing Shares)

  • Total Votes: 548,235,684 (81.7450% participation)
  • In Favor: 533,503,061 (97.3127% of votes polled)
  • Against: 14,732,623 (2.6873% of votes polled)
  • Passed: Yes

Resolution 8 (Special - Provision of Money)

  • Total Votes: 548,235,684 (81.7450% participation)
  • In Favor: 533,503,060 (97.3127% of votes polled)
  • Against: 14,732,624 (2.6873% of votes polled)
  • Passed: Yes

Resolution 9 (Special - ESOP Amendment)

  • Total Votes: 548,236,103 (81.7451% participation)
  • In Favor: 543,195,405 (99.0806% of votes polled)
  • Against: 5,040,698 (0.9194% of votes polled)
  • Passed: Yes

Resolution 10 (Special - ESOP to Associates)

  • Total Votes: 548,236,089 (81.7451% participation)
  • In Favor: 538,609,665 (98.2441% of votes polled)
  • Against: 9,626,424 (1.7559% of votes polled)
  • Passed: Yes

Resolution 11 (Special - MOA Change)

  • Total Votes: 548,235,684 (81.7450% participation)
  • In Favor: 548,235,382 (99.9999% of votes polled)
  • Against: 302 (0.0001% of votes polled)
  • Passed: Yes

Resolution 12 (Ordinary - Related Party Transaction)

  • Total Votes: 151,917,087 (22.6517% participation)
  • In Favor: 151,916,712 (99.9998% of votes polled)
  • Against: 375 (0.0002% of votes polled)
  • Passed: Yes

Category-wise Voting Breakdown

Promoter and Promoter Group (396,282,820 shares)

  • Participation: 396,204,547 shares (99.9802%)
  • Voted overwhelmingly in favor of all resolutions (100% support on most resolutions)

Public Institutions (185,822,899 shares)

  • Participation: 147,678,065 shares (79.4725%)
  • Showed strongest opposition to equity compensation resolutions (4.84%-9.97% against)

Public Non-Institutions (88,559,916 shares)

  • Participation: 4,353,741 shares (4.9162%)
  • Minimal opposition across all resolutions (0.0048%-0.2408% against)

Scrutinizer's Role and Findings

Mr. Pramod S M (Membership No.: F7834/CP No.: 13784), Designated Partner of BMP & Co. LLP, was appointed as Scrutinizer by the Board of Directors on August 07, 2026. His responsibilities included:

  • Scrutinizing the remote e-voting and e-voting at AGM process
  • Ensuring fair and transparent voting procedures
  • Submitting the Consolidated Scrutinizer's Report on September 07, 2026

The votes were unblocked on September 04, 2026 at 05:23 PM (IST) in the presence of two independent witnesses: Ms. Khushi Jangir and Ms. Anjali Dagar from Onwards Coworkx, Gurugram.

The Scrutinizer confirmed that all 12 resolutions were passed with the requisite majority by the Members of the Company.

Compliance Confirmation

The company confirmed compliance with:

  • Section 110 of the Companies Act, 2013 and rules thereunder
  • Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • MCA General Circular No. 14/2020 and subsequent circulars including General Circular 03/2025
  • Relevant SEBI circulars
  • Secretarial Standards on General Meetings (SS-2)

Additional Information

The voting results and Scrutinizer's report are available on the company's website (http://www.aequs.com/investor) and KFin Technologies Limited's website (https://evoting.kfintech.com/).

Company Details:

  • Corporate Identity Number: L80302KA2000PLC026760
  • Corporate Office: Aequs SEZ, No. 437/A, Hattargi Village, Hukkeri Taluk, Belagavi - 591243