Affordable Robotic 17th AGM Notice September 2026

Meeting Date: Wednesday, September 30, 2026
Time: 11:00 A.M. IST
Venue: Registered Office at Village Wadki, Gat No. 1209, Taluka Haveli, Dist. Pune 412308
Record Date: September 23, 2026 (for determining voting rights)
Register Closure: September 24, 2026 to September 30, 2026 (both days inclusive)

E-voting Period: September 27, 2026 (09:00 A.M.) to September 29, 2026 (05:00 P.M.)
Service Provider: MUFG Intime India Private Limited
Physical Voting: Ballot paper facility available at AGM for members not voting electronically
Results Declaration: Within 2 days of AGM conclusion on company website and stock exchanges

Consideration of Standalone Audited Financial Statements for FY ended March 31, 2026 with Board of Directors and Auditors reports
Consideration of Consolidated Audited Financial Statements for FY ended March 31, 2026 with Auditors reports

Re-appointment of Mr. Manohar Padole (DIN: 02738236) who retires by rotation under Section 152(6) of Companies Act 2013
Director Details:
Date of Birth: April 27, 1942 (Age: 84 years)
Initial Appointment: January 12, 2010
Last Re-appointment: January 31, 2023
Qualification: Graduate
Expertise: Leads finance and accounts division
FY 2025-26 Remuneration: ₹30 Lakhs
Shareholding: 92,000 Equity Shares (as of March 31, 2026)
Board Meeting Attendance: Attended all 10 meetings in FY 2025-26
Relationships: Father of Managing Director Milind Padole, Grandfather of Director Rahul Padole, Grandfather-in-law of Director Priyanka Padole

Special resolution to terminate Employee Stock Option Plan Scheme 2021
Based on voluntary surrender of options by holders through executed surrender letters
Termination effective from resolution passing date
All surrendered options to be cancelled and extinguished
No options were exercised under the previous scheme

Special resolution to create new Employee Stock Option Scheme 2026
Total Options: Up to 150,000 options convertible into equity shares of face value ₹10 each
Eligibility: Employees including directors (excluding promoters, promoter group, independent directors, and directors holding >10% equity)
Implementation: Direct route through fresh allotment with cash mechanism
Vesting Period: Minimum 1 year, maximum 3 years from grant date
Exercise Period: Up to 2 years from vesting date
Pricing: Linked to market price with possible discount (not below face value)
Accounting: Fair valuation method as per Ind AS 102
Lock-in: No lock-in period unless specified in grant letter
Maintenance: Register of Employee Stock Options in Form SH-6 at registered office

Special resolution to extend ESOP benefits to employees of group companies including holding, subsidiary and associate companies
Same eligibility criteria and limits as main scheme

Ordinary resolution to ratify remuneration of Cost Auditor
Cost Auditor: Vivekbrata Mukherjee, Cost Accountants (Firm Registration No. 101727)
Period: Financial Year ending March 31, 2027
Remuneration: Board-determined amount plus applicable taxes and out-of-pocket expenses

No IEPF Transfer: No unpaid/unclaimed dividend due for transfer to Investor Education & Protection Fund in FY 2025-26
Proxy Rules: Proxy must be deposited 48 hours before meeting; limit of 50 members or 10% shareholding per proxy
Document Inspection: All AGM documents available for inspection at registered office during business hours
Communication: Electronic delivery of notice and annual report to members with registered email addresses
RTA Details: MUFG Intime India Private Limited (C-101, 247 Park, L.B.S. Marg, Vikhroli West, Mumbai - 400083)

Detailed voting instructions provided for: