Meeting Details
- Date: Wednesday, September 30, 2026
- Time: 12:30 P.M. IST
- Location: Hotel Rasa Royal, 93-B, WB Scheme No. 94, Near Bombay Hospital, Vijay Nagar, Indore (MP) 452006
- Type: 24th Annual General Meeting
Proposed Resolutions and Implications
Ordinary Business
1. Adoption of Financial Statements: To receive, consider and adopt the Audited Standalone and Consolidated Financial Statements for the year ended March 31, 2026, together with reports of Board of Directors and Auditors.
2. Director Re-appointment: To appoint Mr. Abhishek Kalekar (DIN: 07758751) as Director liable to retire by rotation. He currently receives sitting fees of ₹40,000 and holds 150,000 shares in the company.
Special Business
3. Independent Director Appointment: To appoint Mrs. Sakina Dharwala (DIN: 11818621) as Non-Executive Independent Director for a 5-year term from July 11, 2026, to July 10, 2031. She is a qualified Company Secretary with 7 years of experience in corporate law and compliance.
4. Independent Director Re-appointment: To appoint Mr. Chandresh Kumar Gupta (DIN: 09042779) as Non-Executive Independent Director for a second 5-year term from September 30, 2026, to September 29, 2031. He holds MSc, M.Phil, and PhD in Chemistry and receives sitting fees of ₹60,000.
5. Material RPT with APIndia Biotech: Approval for transactions aggregating ₹30 crores including purchase/sale of products, loans, advances, investments, and interest receipts. APIndia Biotech is a related party where Agro Phos holds 11.95% equity shareholding.
6. Ratification of RPT with Shri Tulsi Phosphate: Ratification of transactions aggregating ₹12.77 crores entered during FY 2024-2025, including loans (₹1.01 crores), interest received (₹0.1353 crores), fixed asset purchase (₹0.53 crores), and goods sale (₹10.087 crores).
7. Material RPT with Shri Tulsi Phosphate: Approval for transactions aggregating ₹15 crores including purchase/sale of products, loans, advances, and interest receipts. The company holds 19.51% equity shareholding in STPL.
8. Material RPT with Bharat Phosphates: Approval for transactions aggregating ₹15 crores including purchase/sale of products, loans, advances, investments, and interest receipts. BPCPL is a related party through director relationships.
9. Cost Auditor Remuneration: Ratification of payment of ₹1,20,000 plus GST and out-of-pocket expenses to M/s. Sudeep Saxena & Associates, Cost Accountants for FY 2026-2027 audit.
Voting Process and Methods
The company offers remote e-voting facility through NSDL:
- Voting Period: September 27, 2026 (9:00 AM) to September 29, 2026 (5:00 PM)
- Record Date: September 23, 2026
- Methods: Shareholders can vote through NSDL e-Voting system, CDSL Easi/Easiest facility, or through their Depository Participants
- Helpdesk: NSDL (022-48867000, evoting@nsdl.com) and CDSL (1800-21-09911, helpdesk.evoting@cdslindia.com)
Physical voting will be conducted at the meeting venue, with poll process to be followed as per Section 109 of Companies Act, 2013.
Key Voting Information
- Register of Members Closure: September 23, 2026 to September 30, 2026 (both days inclusive)
- Proxy Requirements: Proxies must be deposited at Registered Office 48 hours before meeting. A person can act as proxy for up to 50 members holding not more than 10% of total share capital.
- Corporate Members: Required to send certified copy of Board Resolution authorizing representatives
Scrutinizer's Role
The voting results together with Scrutinizer's Report will be placed on the company's website and submitted to stock exchanges within prescribed period under SEBI Listing Regulations. Institutional shareholders must send scanned copies of Board Resolution/Authority letter to scrutinizer at neeleshcs2004@yahoo.co.in with copy to evoting@nsdl.com.
Compliance Confirmation
The notice confirms compliance with:
- SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
- Companies Act, 2013 and relevant rules
- Secretarial Standard-2 on General Meetings
- All applicable laws and regulations
Additional Information
- RTA: Bigshare Services Pvt. Ltd., Office No. S6-2, 6th Floor, Pinnacle Business Park, Mahakali Caves Road, Andheri East, Mumbai - 400059
The notice includes detailed explanatory statements for each special business item, director profiles, and all required annexures as per regulatory requirements.