Meeting Details

  • Date: Tuesday, September 29, 2026
  • Time: 12:30 PM to 12:50 PM (IST)
  • Location: Conducted through Video Conference (VC) / Other Audio Visual Means (OAVM)
  • Venue Hosted From: Office at B-227, Okhla Industrial Area, Phase-1, New Delhi-110020
  • Type of Meeting: 47th Annual General Meeting

Attendees

Directors and Officers Present via Video Conference:

  • Mr. Bikramjit Ahluwalia (Managing Director & Chairman) - from Okhla Phase-1, New Delhi
  • Mr. Shobhit Uppal (Dy. Managing Director) - from Gurugram
  • Mr. Vikas Ahluwalia (Whole Time Director) - from Okhla Phase-1, New Delhi
  • Mr. Sanjiv Sharma (Whole Time Director) - from Mumbai
  • Mr. Sunil Kumar Sachdeva (Independent Director, Chairman of Audit & Nomination & Remuneration Committee) - from Okhla Phase-1, New Delhi
  • Mr. Ashok Khurana (Independent Director) - from Okhla Phase-1, New Delhi
  • Dr. Sheela Bhide (Independent Director, Chairman CSR Committee) - from Vasant Vihar, New Delhi

Other Attendees:

  • Mr. Abhinav Khoshla (Statutory Auditor) - from NOIDA (UP)
  • Mr. Satbeer Singh (Chief Financial Officer) - from Okhla Phase-1, New Delhi
  • Mr. Vipin Kumar Tiwari (Company Secretary) - from Okhla Phase-1, New Delhi
  • Mr. Santosh Kumar Pradhan (Secretarial Auditor and Scrutiniser for the AGM) - from Ghaziabad
  • Members Present: 35 members attended through video conferencing

Summary of Proposed Resolutions

The following six resolutions were proposed for shareholder approval:

Ordinary Businesses:

1. Adoption of Financial Statements: Ordinary Resolution for adoption of Standalone & Consolidated Financial Statements for FY ended March 31, 2026, along with reports of Auditors and Board of Directors

2. Dividend Declaration: Ordinary Resolution to declare dividend @ ₹0.70 per share (35%) for FY 2025-26

3. Director Re-appointment: Ordinary Resolution for re-appointment of retiring director Mr. Sanjiv Sharma (DIN: 08478247) who retires by rotation

Special Businesses:

4. Director Re-appointment and Remuneration: Ordinary Resolution for re-appointment of Mr. Shobhit Uppal (DIN: 00305264) as Whole Time Director designated as Dy. Managing Director for another 5 years and to fix his remuneration

5. Director Re-appointment and Remuneration: Ordinary Resolution for re-appointment of Mr. Vikas Ahluwalia (DIN: 00305175) as Whole Time Director for another 5 years and to fix his remuneration

6. Cost Auditor Remuneration: Ordinary Resolution for ratification of remuneration of Cost Auditors for FY 2026-27

Voting Process and Methods

The Company provided two methods for voting:

  • Remote E-voting: Commenced on Saturday, September 26, 2026 at 10:00 AM and concluded on Monday, September 28, 2026 at 5:00 PM
  • E-voting during AGM: Facility was provided to members who had not cast votes by remote e-voting, open until 15 minutes post conclusion of the meeting

Scrutinizer's Role

Mr. Santosh Kumar Pradhan (Secretarial Auditor) served as the Scrutinizer for the AGM. The votes cast by remote e-voting and e-voting during the AGM were to be counted by the Scrutinizer, with combined results to be declared within the prescribed time period.

Compliance Statement

The meeting was conducted in compliance with:

  • Circulars issued by the Ministry of Corporate Affairs (MCA)
  • Section 103 of the Companies Act, 2013
  • SEBI (Listing Obligations & Disclosure Requirements) Regulations, 2015
  • Participation of members through VC was reckoned for quorum purposes as per MCA circulars

Additional Proceedings

The Chairman delivered a speech covering the economic scenario, company performance for FY ended March 31, 2026, and expansion/diversification plans. A Q&A session addressed shareholder queries regarding dividend declaration and operational & financial performance. The meeting concluded with a vote of thanks to the Chair.

Result Declaration and Disclosure

The scrutinizer's report and consolidated voting results were to be:

  • Placed on the Company's website
  • Placed on the website of National Security Depository Ltd (NSDL) e-vote
  • Filed on the websites of all Stock Exchanges where company shares are listed (BSE: 532811, NSE: AHLUCONT, CSE: 11134)
  • The resolutions are deemed passed upon declaration of results