Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
Ambica Agarbathies Aroma & Industries Limited
Meeting Details
- Date: Tuesday, 29th September 2026
- Time: Commenced at 11:00 AM (IST) and concluded at 12:25 PM (IST)
- Location: Registered Office at Shankar Towers, Powerpet, Eluru, West Godavari District, Andhra Pradesh-534002
- Type: 31st Annual General Meeting conducted through Video Conference/Other Virtual Audio Visual Means (VC/OVAM)
Proposed Resolutions and Implications
The AGM transacted three items of business as per the notice dated 25th August 2026:
Item No. 1: To receive, consider and adopt the Audited Financial Statements of the Company for the Financial Year ended on March 31st 2026, together with the Report of the Board of Directors and Auditors thereon.
Item No. 2: To appoint a Director in place of Shri. Ambica Ramachandra Rao (DIN: 01678538), who retires by rotation and being eligible offers himself for re-appointment as a Director of the company.
Item No. 3: Re-Appointment of Sri Ambica Krishna as Chairman and Managing Director of the Company.
Voting Process and Methods
The company provided members with two methods to cast votes:
1. E-Voting: Conducted through CDSL's platform from Saturday, 26th September 2026 at 9:00 AM to Monday, 28th September 2026 at 5:00 PM
2. Physical Poll: Conducted at the AGM venue for members who attended physically and had not cast their votes electronically
Key Voting Outcomes
Overall Participation
- Total number of shareholders as on Record Date/Cutoff Date: 8,489
- Total votes cast: 10,091,625 shares
- Percentage of votes polled: 58.7494% of total 17,177,400 outstanding shares
- All three resolutions passed with 100% votes in favor (unanimous approval)
Resolution-wise Breakdown
Resolution 1 (Ordinary Resolution - Adoption of Financial Statements)
- Total votes cast: 10,091,625 (58.7494% participation)
- Votes in favor: 10,091,625 (100%)
- Votes against: 0 (0%)
Resolution 2 (Ordinary Resolution - Re-appointment of Director)
- Total votes cast: 10,091,625 (58.7494% participation)
- Votes in favor: 10,091,625 (100%)
- Votes against: 0 (0%)
Resolution 3 (Special Resolution - Re-appointment of Chairman & MD)
- Total votes cast: 10,091,625 (58.7494% participation)
- Votes in favor: 10,091,625 (100%)
- Votes against: 0 (0%)
Category-wise Voting Participation
Promoter and Promoter Group
- Shares held: 7,457,532
- Votes polled: 7,457,532 (100% participation)
- All votes (100%) were in favor of all resolutions
Public Institutions
- Shares held: 0
- Votes polled: 0 (0% participation)
Public Non-Institutions
- Shares held: 9,719,868
- Votes polled: 2,634,093 (27.1001% participation)
- All votes (100%) were in favor of all resolutions
Scrutinizer's Role and Findings
- Scrutinizer: Jineshwar Kumar Sankhala, Practicing Company Secretary (CP No. 18365)
- Appointment: By Board resolution dated 25th August 2026
- Role: To supervise both e-voting and physical poll voting processes
- Findings: The scrutinizer confirmed the voting was conducted in a fair and transparent manner
- Process: Ballot boxes were locked after polling, opened in the presence of two witnesses, and poll papers were reconciled with company records
- Conclusion: No invalid poll papers were found, and all records were sealed and handed over to the Company Secretary for safekeeping
Compliance Confirmation
The document confirms compliance with:
- Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
- Section 108 of the Companies Act, 2013
- Rule 20(4)(xii) of the Companies (Management and Administration) Rules, 2014
Additional Information
- Company CIN: L24248AP1995PLC02007
- GSTIN: 37AAACA74831179
- Directors Present: 6 directors including Chairman & Managing Director, Executive Director, Whole-time Director, and 3 Independent Directors
- Also Present: CFO, Company Secretary, Representative of Statutory Auditors, and Scrutinizer
- The meeting had requisite quorum and included reading of Directors' Report and Auditors' Report