Meeting Details

  • Date: Tuesday, 29th September 2026
  • Time: 11:00 a.m. to 12:01 p.m. (IST)
  • Location: Conducted through Video Conferencing (VC)
  • Type of Meeting: 23rd Annual General Meeting

Attendance

  • Directors: All directors of the company were present via VC.
  • Committee Chairpersons: Chairpersons of Nomination and Remuneration Committee, Risk Management Committee, Audit Committee, Stakeholders Relationship Committee, and Corporate Social Responsibility Committee were present.
  • Auditors and Scrutinizers: Representatives from M/s. PWR Associates (Secretarial Auditor), M/s. Pramod K. Sharma & Co. (Statutory Auditors), and scrutinizers for e-Voting were present.
  • Key Managerial Personnel: Chief Financial Officer Mr. Anuj Verma and Company Secretary Ms. Sadhna Khurana were present throughout the meeting.
  • Scrutinizer: CS Karan S. Sahani (Membership No. FCS 12005), partner of M/s. Sahani & Kothari Associates, was appointed to scrutinize the e-Voting process.

Business Transacted

The following five resolutions were proposed for shareholder approval:

Ordinary Business

1. Item 1: Consideration and adoption of the Audited Financial Statements (Standalone and Consolidated) for FY 2025-26, including Balance Sheet as at March 31, 2026, Statement of Profit and Loss, Cash Flow Statement, and Reports of Board of Directors and Auditors. (Ordinary Resolution)

2. Item 2: Appointment of director in place of Ms. Ramnika Suri (DIN: 00012622), who retires by rotation and offered herself for re-appointment. (Ordinary Resolution)

Special Business

3. Item 3: Appointment of M/s Shubham Garg & Associates, Practicing Company Secretary (ACS No. A70420, COP No. 27186) as Secretarial Auditors of the Company for a term of 5 years. (Ordinary Resolution)

4. Item 4: Re-appointment of Mr. Gauri Shankar (DIN: 06764026) as an Independent Non-Executive Director for a second term of 5 years effective from July 9, 2026, and continuation of directorship after attainment of 75 years of age. (Special Resolution)

5. Item 5: Re-appointment of Ms. Rajni (DIN: 10650061) as Independent Non-Executive Director for a term of 5 years effective from August 27, 2026. (Special Resolution)

Meeting Proceedings

  • The meeting was called to order by Chairperson Mr. Jagdish Kumar Suri after confirming requisite quorum.
  • The Company Secretary briefed members on regulatory matters and general instructions.
  • The register of directors and key managerial personnel (maintained under Section 170 of Companies Act, 2013) and register of contracts/arrangements with interested directors (maintained under Section 189) were available for inspection.
  • The Chairperson made opening remarks followed by a detailed business outlook presentation by Whole-Time Director Mr. Rahul Suri.
  • Registered shareholders participated in a Q&A session regarding current and future business outlook, with responses provided by Mr. Rahul Suri.
  • Company Secretary informed members that AGM e-voting lines remained open for an additional 15 minutes after the conclusion of proceedings for shareholders to cast votes.
  • The combined results of remote e-voting and e-voting during AGM, along with the consolidated Scrutiniser's Report, were to be declared within prescribed timelines.

Voting Process

  • Voting was conducted through remote e-voting and e-voting during the AGM.
  • The process was scrutinized by CS Karan S. Sahani to ensure fairness and transparency.
  • Specific voting results (total votes cast, percentage in favor/against, participation by shareholder category) were not provided in this document and are to be declared separately.

Compliance Statement

The AGM was conducted in compliance with:

  • General Circulars issued by the Ministry of Corporate Affairs (MCA)
  • Circulars issued by the Securities and Exchange Board of India (SEBI)
  • Applicable provisions of the Companies Act, 2013 and Rules made thereunder
  • Secretarial Standards issued by the Institute of Companies Secretaries of India

Additional Information

  • The intimation was uploaded on the Company's website at www.aeroplanerice.com
  • The meeting concluded at 12:01 p.m. (IST), including time allowed for e-voting at the AGM.