Meeting Details

The 78th Annual General Meeting will be held on Thursday, 24th September, 2026 at 11.30 a.m. through Video Conferencing (VC)/Other Audio Visual Means (OAVM). The deemed venue is the Registered Office at "Yule House", 8, Dr. Rajendra Prasad Sarani, Kolkata - 700 001.

Record Date and Share Transfer Closure

The Register of Members and Share Transfer Registers will remain closed from 18th September, 2026 (Friday) to 24th September, 2026 (Thursday), both days inclusive. The record date (cut-off date) for determining members eligible to vote is 17th September, 2026.

Ordinary Business Items

1. Adoption of Financial Statements: To consider and adopt Audited Standalone and Consolidated Financial Statements for FY ended 31st March, 2026 together with reports of Board of Directors, Auditors and comments of Comptroller & Auditor General of India.

2. Continuation of Director: Continuation of appointment of Shri Vijay Mittal (DIN: 09548096), Part-time Official Director (Govt. Nominee) as Director liable to retire by rotation, subject to terms determined by Government of India vide Order F.No. 10-10/9/2018-PE.I dated 28th March, 2022.

3. Fixation of Auditors' Remuneration: Authorization to Board to fix remuneration of Statutory Auditors for FY 2026-27 in compliance with orders of Comptroller and Auditor General of India.

Special Business Items

4. Continuation of Director (Planning): Continuation of appointment of Shri Sharad Kumar (DIN: 11372625) as Director (Planning) subject to terms determined by Ministry of Heavy Industries vide Order No. 10-10/1/2024/PE.I dated 31st October, 2025, effective from 17th November, 2025. Shri Kumar is a techno-managerial professional with nearly 30 years experience in mining, software, construction, explosives, and cement industries. He holds M.Tech in Opencast Mining from IIT (ISM) Dhanbad and First-Class Mines Manager Certificate. Appointment is for 5 years in pay scale of Rs.1,60,000-2,90,000 (IDA).

5. Continuation of Government Nominee Director: Continuation of appointment of Shri Kulbhushan Malhotra (DIN: 11507259) as Part-time Official Director (Govt. Nominee) subject to terms determined by Ministry of Heavy Industries vide Order F. No. 10-10(9)/2018-PE.I dated 13th January, 2026, effective from 27th January, 2026. Shri Malhotra holds M.A. in Public Administration from IGNOU and has over 34 years of government service experience. He does not draw remuneration from the Company.

6. Continuation of Independent Director: Special Resolution for continuation of appointment of Shri Singhai Sanjay Jain (DIN: 03071091) as Non-Official Independent Director for 3 years or until further orders, subject to terms determined by Ministry of Heavy Industries vide Order F.No.10(33)/2010-PE.I dated 17th August, 2026. Shri Jain is a practicing Chartered Accountant with three decades of experience and holds qualifications in Law and Mass Communication. He is entitled to sitting fees for Board and Committee meetings.

7. Ratification of Cost Auditor Remuneration: Ratification of remuneration payable to M/s Bandyopadhyaya Bhaumik & Co., Cost Accountants (Firm Registration No: 000041) for FY 2026-27 at remuneration of Rs.75,000/- (Rupees seventy five thousand only) plus applicable taxes.

8. Removal of Director: Ordinary Resolution proposed by shareholder Amrex Marketing Private Limited via Special Notice dated 22nd June, 2026 to remove Shri Ananta Mohan Singh (DIN: 03594804) from office of Director. Shri Singh was appointed as Chairman & Managing Director by President of India vide Office Order No. F.No.10(2)/2022-CPSE.I/PE.I dated 10th October, 2023 for 5 years. The Board notes that appointment and removal of Chairman-cum-Managing Director are subject to powers of President of India under Article 115 of Articles of Association.

Director Representation

Shri Ananta Mohan Singh provided a representation stating he occupies a company-owned residential flat at Minto Park Syndicate solely in his official capacity as Chairman, with no personal ownership or proprietary rights. The Company recovers applicable rent and charges, and his occupation ceases upon expiry of tenure.

Electronic Voting Arrangements

Remote e-voting period commences on Monday, 21st September, 2026 (9.00 a.m.) and ends on Wednesday, 23rd September, 2026 (5.00 p.m.) through NSDL. Members can vote through:

  • Demat accounts with NSDL or CDSL
  • Physical folio holders through NSDL portal

M/s. T. Chatterjee & Associates (FRN No. P2007WB067100) appointed as scrutinizer. Results will be placed on company website and NSDL website.

Other Compliance Information

  • Notice and Annual Report sent only through electronic mode
  • Unclaimed dividends for FY ended 31st March, 2023 and shares with unclaimed dividends for seven consecutive years will be transferred to IEPF on 6th October, 2030
  • Physical share transfer special window open until February 4, 2027 with 1-year lock-in period for transferred securities
  • Letter of Confirmation requirement eliminated effective April 02, 2026
  • Members must update PAN, KYC details, and nomination choices

Financial Impact

No specific financial impact quantified beyond the Cost Auditor remuneration of ₹75,000 plus taxes. Director remuneration arrangements as specified in government orders.