Meeting Details

This is a Postal Ballot process, not a physical meeting. The process is conducted through remote e-voting only, in accordance with Circulars issued by the Ministry of Corporate Affairs (MCA), including the latest General Circular No. 3/2025 dated September 22, 2025.

Proposed Resolution and Implications

The company has proposed a single Special Resolution for shareholder approval:

  • Re-appointment of Mr. Varun Moolchandani as an Executive Director for a period of 5 years with effect from June 24, 2026.

The resolution includes specific remuneration terms:

  • Term: June 24, 2026 to June 23, 2031
  • Basic Salary: ₹2,07,700 per month, with authority for the Board to revise it up to a ceiling of ₹2,45,000 per month based on company performance
  • Perquisites: Restricted to an amount not exceeding 60% of basic salary, including housing, utilities, medical reimbursement, leave travel concession, club fees, insurance, and contributions to provident fund, superannuation fund, and gratuity
  • Minimum Remuneration: The proposed remuneration shall be paid as minimum remuneration in the event of absence or inadequacy of profits in any year, subject to ceilings under Section 197 and Schedule V of the Companies Act, 2013

The reappointment is recommended by the Nomination & Remuneration Committee and Audit Committee, and approved by the Board of Directors.

Voting Process and Methods

The voting will be conducted exclusively through remote e-voting facility provided by MUFG Intime India Private Limited.

  • Cut-off Date: Wednesday, June 24, 2026
  • E-voting Period: Monday, June 29, 2026 (9:00 AM IST) to Tuesday, July 28, 2026 (5:00 PM IST)
  • The notice is being sent only by electronic mode to shareholders whose email addresses are registered with the Company/Depositories
  • Physical copies of the notice and ballot forms are not being sent to any shareholders

Key Dates and Expected Outcomes

  • E-voting starts: Monday, June 29, 2026 at 9:00 AM IST
  • E-voting ends: Tuesday, July 28, 2026 at 5:00 PM IST
  • Results declaration: On or before Thursday, July 30, 2026
  • The resolution, if passed, will be deemed passed on July 28, 2026 (the last date of e-voting)

Scrutinizer Appointment and Role

The Board has appointed M/s Dayal & Maur Company Secretaries (COP No: 7142) as the scrutinizer for conducting the Postal Ballot through e-voting in a fair and transparent manner. The scrutinizer will:

  • Submit a report to the Chairperson or any Key Managerial Personnel after completion of scrutiny
  • The results will be communicated to BSE Limited and National Stock Exchange of India Limited

Compliance with Laws and Regulations

The process complies with:

  • Sections 108, 110 and other applicable provisions of the Companies Act, 2013
  • Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014
  • Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • Secretarial Standard on General Meetings (SS-2) issued by ICSI
  • MCA Circulars including General Circular No. 3/2025 dated September 22, 2025
  • SEBI Circular No. SEBI/HO/CFD/PoD2/CIR/P/2023/120 dated July 11, 2023

Additional Information

  • The document is available on the company's website at www.archiesinvestors.in
  • Non-individual shareholders must send scanned copies of Board Resolutions authorizing their representatives to vote
  • Shareholders holding physical shares must update their email addresses with the company
  • Detailed e-voting instructions are provided for shareholders using NSDL, CDSL, and physical shareholding methods
  • Mr. Varun Moolchandani is interested in the resolution, and his relatives may be deemed interested to the extent of their shareholding
  • The draft agreement is available for inspection at the company's registered office