Meeting Details

The 38th Annual General Meeting of equity shareholders was held on September 11, 2026, at 12:30 PM through Video Conference/Other Audio Visual Means (VC/OAVM). The record date for determining shareholders entitled to vote was September 4, 2026, with 11,700 shareholders on record. Attendance included 4 promoters/promoter group members and 75 public shareholders via video conferencing.

Proposed Resolutions and Implications

Seven resolutions were proposed and voted upon:

1. Ordinary Resolution: Adoption of Audited Financial Statements for year ended March 31, 2026

2. Ordinary Resolution: Re-appointment of Mrs. Sujata Arora (DIN: 00112866) as Director retiring by rotation

3. Special Resolution: Re-appointment of Mr. Sunil Kumar Arora (DIN: 00150668) as Managing Director for three years effective April 1, 2027

4. Special Resolution: Re-appointment of Mr. Sahil Arora (DIN: 07970622) as Whole-Time Director for three years effective November 1, 2026

5. Ordinary Resolution: Approval of Related Party Transaction for unsecured loans from Mrs. Sujata Arora

6. Ordinary Resolution: Approval of Related Party Transaction for unsecured loans from Mr. Sahil Arora

7. Ordinary Resolution: Approval of Related Party Transaction for unsecured loans from Mr. Sunil Kumar Arora

Voting Process and Methods

The voting process utilized two methods:

  • Remote e-voting: Conducted through CDSL's platform (https://www.evotingindia.com) from September 8, 2026 (10:00 AM IST) to September 10, 2026 (5:00 PM IST)
  • E-voting on AGM day: Conducted during the Annual General Meeting on September 11, 2026

M/s. S Panigrahi & Associates, Practicing Company Secretary (FCS:4522/COP:27507), was appointed as scrutinizer to oversee the voting process.

Key Voting Outcomes

Overall Participation

  • Total shareholders on record date: 11,700
  • Total members participated in voting: 158
  • Members participated via remote e-voting: 147
  • Members participated in e-voting on AGM day: 11
  • Paid-up share capital: ₹15,30,00,000 divided into 1,53,00,000 equity shares of ₹10 each

Resolution-wise Results

Resolution 1 - Adoption of Financial Statements

  • Total votes polled: 6,719,966 (43.92% of outstanding shares)
  • Votes in favor: 6,711,499 (99.87%)
  • Votes against: 8,467 (0.13%)
  • Promoter votes: 6,282,890 (99.956% of promoter shares voted, 100% in favor)
  • Public others votes: 437,076 (4.85% of public shares voted, 98.06% in favor)

Resolution 2 - Re-appointment of Mrs. Sujata Arora

  • Total votes polled: 6,719,966 (43.92% of outstanding shares)
  • Votes in favor: 6,711,484 (99.87%)
  • Votes against: 8,482 (0.13%)
  • Promoter votes: 6,282,890 (100% in favor)
  • Public others votes: 437,076 (98.06% in favor, 1.94% against)

Resolution 3 - Re-appointment of Mr. Sunil Kumar Arora as MD

  • Total votes polled: 6,719,966 (43.92% of outstanding shares)
  • Votes in favor: 6,711,484 (99.87%)
  • Votes against: 8,482 (0.13%)
  • Promoter votes: 6,282,890 (100% in favor)
  • Public others votes: 437,076 (98.06% in favor, 1.94% against)

Resolution 4 - Re-appointment of Mr. Sahil Arora as Whole-Time Director

  • Total votes polled: 6,719,966 (43.92% of outstanding shares)
  • Votes in favor: 6,711,496 (99.87%)
  • Votes against: 8,470 (0.13%)
  • Promoter votes: 6,282,890 (100% in favor)
  • Public others votes: 437,076 (98.06% in favor, 1.94% against)

Resolution 5 - RPT Loans from Mrs. Sujata Arora

  • Total votes polled: 439,876 (2.875% of outstanding shares)
  • Votes in favor: 431,394 (98.07%)
  • Votes against: 8,482 (1.93%)
  • Promoter group abstained from voting due to interest
  • Only public others voted: 439,876 votes (4.88% of public shares)

Resolution 6 - RPT Loans from Mr. Sahil Arora

  • Total votes polled: 439,876 (2.875% of outstanding shares)
  • Votes in favor: 431,406 (98.07%)
  • Votes against: 8,470 (1.93%)
  • Promoter group abstained from voting due to interest
  • Only public others voted: 439,876 votes (4.88% of public shares)

Resolution 7 - RPT Loans from Mr. Sunil Kumar Arora

  • Total votes polled: 439,875 (2.875% of outstanding shares)
  • Votes in favor: 431,393 (98.07%)
  • Votes against: 8,482 (1.93%)
  • Promoter group abstained from voting due to interest
  • Only public others voted: 439,875 votes (4.88% of public shares)

Scrutinizer's Role and Findings

Sabyasachi Panigrahi of M/s. S Panigrahi & Associates was appointed scrutinizer by the Board of Directors on May 15, 2026. His responsibilities included scrutinizing the remote e-voting and e-voting process at the AGM in a fair and transparent manner pursuant to Sections 108 and 110 of the Companies Act, 2013 and relevant rules.

The scrutinizer confirmed that the company published AGM notices in The Pioneer (English) on July 30, 2026, and Veer Arjun (vernacular) on August 11, 2026. The remote e-voting report was unblocked in the presence of two witnesses not employed by the company after the closure of remote e-voting at the AGM.

Compliance Confirmation

The document confirms compliance with:

  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, Regulation 44(3)
  • Companies Act, 2013, Sections 108 and 110
  • Companies (Management and Administration) Rules, 2014
  • MCA General Circulars Nos. 14/2020, 17/2020, 09/2023, 09/2024, 03/2025
  • Secretarial Standard - 2 on General Meetings