Meeting Details

  • Date: Tuesday, September 29, 2026
  • Time: 11:00 A.M. (IST)
  • Location: Conducted through Video Conference / Other Audio-Visual Means only, without physical presence of members
  • Type: 26th Annual General Meeting
  • Deemed Venue: Registered Office at Plot No-38, Sector-A, Zone-D, Mancheswar Industrial Estate, Bhubaneswar-751010, Odisha, India

Proposed Resolutions and Implications

Ordinary Business

1. Adoption of Financial Statements: To consider and adopt (a) audited standalone financial statements for FY ended March 31, 2026 with reports of Board of Directors and Auditors, and (b) audited consolidated financial statements for FY ended March 31, 2026 with report of Auditors.

2. Re-appointment of Director: To appoint Mr. Dipti Ranjan Patnaik (DIN 00600887), who retires by rotation, as a director of the Company.

3. Appointment of Statutory Auditors: To appoint M/s A D V AND CO LLP, Chartered Accountants (Firm Registration No. 003467N/N500463) as statutory auditors for a term of two consecutive years at a remuneration of ₹12,00,000/- per annum plus applicable taxes and expenses.

Special Business

4. Ratification of Cost Auditor Remuneration: To ratify remuneration of ₹60,000/- per annum plus applicable taxes and expenses payable to M/s. I C Kundu & Co., Cost Accountants (Firm Registration No. 100778) for conducting cost audit for FY 2026-27.

5. Alteration of Articles of Association: To replace the existing Articles of Association in their entirety with a new set aligned with Companies Act, 2013 provisions (Special Resolution required).

6. Change in Designation and Remuneration: To change designation of Mr. Dipti Ranjan Patnaik from Chairman to Chairman and Managing Director (CMD) for five years commencing August 14, 2026, and approve remuneration of ₹50,00,000/- per month plus perquisites and benefits (Special Resolution required). Mr. Patnaik has attained age 77, requiring special resolution under Section 196(3)(a) of Companies Act, 2013.

Voting Process and Methods

  • Remote E-voting Period: Friday, September 25, 2026 (9:00 A.M.) to Monday, September 28, 2026 (5:00 P.M.)
  • E-voting Platform: National Securities Depository Limited (NSDL) e-voting system at www.evoting.nsdl.com
  • Cut-off Date: Tuesday, September 22, 2026 (members registered as of this date are entitled to vote)
  • Voting Methods: Remote e-voting prior to AGM or e-voting during AGM proceedings
  • Scrutinizer Appointment: Mr. Jyotirmoy Mishra (Membership No. FCS 6556 and CP No. 6022) of M/s Sunita Jyotirmoy & Associates appointed to scrutinize voting process

Shareholder Participation Details

  • Register Closure: Register of Members and Share Transfer Books will remain closed from Tuesday, September 22, 2026 to Tuesday, September 29, 2026 (both days inclusive)
  • VC/OAVM Access: Members can join meeting through NSDL platform 30 minutes before and 15 minutes after scheduled commencement time
  • Facility Limitation: VC/OAVM facility available to first 1,000 members on first-come-first-served basis (excluding large shareholders, promoters, institutional investors, directors, KMP, auditors)
  • Proxy Facility: Not available for this virtual AGM as per MCA Circulars
  • Institutional Shareholders: Required to send scanned copies of Board Resolution/Authority Letter to scrutinizer at secretarial@sunitamohantyandassociates.com

Signatories and Company Information

  • Company Registration: CIN L14103OR2000PLC006230
  • Contact: Tel +91-0674-2602763, Email: cs@arssgroup.in, Website: www.arssgroup.in
  • RTA: Bigshare Services Private Limited, Mumbai
  • Scrutinizer Contact: secretarial@sunitamohantyandassociates.com

Additional Information

  • Document Availability: Notice and Annual Report available on company website, stock exchange websites (BSE, NSE), and NSDL website
  • Electronic Communication: Documents sent electronically to members with registered email addresses
  • Physical Copies: Available upon request to members without registered email addresses
  • Result Declaration: Voting results with scrutinizer's report to be announced within 48 hours of AGM conclusion and posted on company and NSDL websites
  • Historical Context: Company recently exited Corporate Insolvency Resolution Process (CIRP) and is in revival phase under new management/promoter framework