Meeting Details

  • Type of Meeting: Postal Ballot
  • Voting Period: Commenced on Friday, 31st July 2026 at 9:00 AM IST and concluded on Saturday, 29th August 2026 at 5:00 PM IST
  • Record Date: Friday, 24th July 2026
  • Total Number of Shareholders on Record Date: 14,030

Proposed Resolutions and Implications

Three resolutions were proposed for shareholder approval:

1. Ordinary Resolution: Increase in the Authorised Share Capital of the Company and consequential alteration of Clause V of the Memorandum of Association.

2. Ordinary Resolution: Approval of material related party transaction for the issue of non-cumulative non-convertible redeemable preference shares to Ocean Capital Market Limited. (Promoters were interested in this resolution)

3. Special Resolution: Approval of offer and issuance of up to 25,00,00,000 (Twenty five crore) of 0.01% non-cumulative non-convertible redeemable preference shares of ₹10/- each to Ocean Capital Market Limited, a Promoter of the Company, on a private placement basis.

Voting Process and Methods

The voting was conducted exclusively through remote e-voting facilitated by National Securities Depositories Limited (NSDL). No physical polling or postal ballot forms were used. The company sent the postal ballot notice via email to all members whose email addresses were registered with the company/depository participants, in compliance with MCA Circulars.

Key Voting Outcomes

Resolution 1: Increase in Authorised Share Capital

  • Total Votes Polled: 1,943,438
  • Percentage of Outstanding Shares Voted: 2.1565%
  • Votes in Favor: 1,942,578 (99.9557%)
  • Votes Against: 860 (0.0443%)
  • Result: Passed

Resolution 2: Related Party Transaction Approval

  • Total Votes Polled: 1,943,438
  • Percentage of Outstanding Shares Voted: 2.1565%
  • Votes in Favor: 1,942,578 (99.9557%)
  • Votes Against: 860 (0.0443%)
  • Result: Passed

Resolution 3: Preference Share Issuance

  • Total Votes Polled: 1,943,438
  • Percentage of Outstanding Shares Voted: 2.1565%
  • Votes in Favor: 1,942,578 (99.9557%)
  • Votes Against: 860 (0.0443%)
  • Result: Passed

Participation Breakdown by Shareholder Category

Promoter and Promoter Group

  • Shares Held: 76,500,000
  • Votes Polled: 0 (0.0000% participation)

Public Institutions

  • Shares Held: 1,508,700
  • Votes Polled: 0 (0.0000% participation)

Public Non-Institutions

  • Shares Held: 12,109,798
  • Votes Polled: 1,943,438 (16.0485% participation)
  • Number of Members Voted: 69

Scrutinizer's Role and Findings

Mr. Jyotirmoy Mishra (Membership No. PCS 6556 and CP No. 6022) of M/s Sunita Jyotirmoy & Associates was appointed as the Scrutinizer. His responsibilities included:

  • Verifying votes cast in favor and against each resolution
  • Maintaining a separate register for voting particulars
  • Ensuring the integrity of the e-voting process through NSDL

The scrutinizer confirmed that all votes received by the deadline were considered and that the resolutions were approved with the requisite majority. The scrutinizer's report will remain in his custody until the Chairman approves the minutes.

Compliance with Laws and Regulations

The process complied with:

  • Section 108 and Section 110 of the Companies Act, 2013
  • Rule 20 and Rule 22 of the Companies (Management & Administration) Rules, 2014
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • MCA Circulars No. 14/2020, 17/2020, and 09/2024
  • Secretarial Standard-2 issued by ICSI

Additional Information

The voting results and scrutinizer report are being hosted on the company's website (www.arssgroup.in) and NSDL's website (www.evoting.nsdl.com). The company's registered office is at Sector A, Zone D, Plot #38, Mancheswar Industrial Estate, Bhubaneswar 751010, Odisha.