Nature of the Event

This is a regulatory disclosure pursuant to Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. It is a Postal Ballot Notice sent to the stock exchanges (BSE Limited and National Stock Exchange of India Ltd) to seek shareholder approval for a special resolution via remote e-voting.

Key Resolution

The single item of special business is the appointment of Mr. Rupesh Chandrakant Shah (DIN: 00277687) as an Independent Director of the Company.

Key Quantitative Figures & Dates

  • Cut-off Date for determining shareholders eligible to vote: Friday, May 22, 2026.
  • Remote E-Voting Start Date & Time: Saturday, May 30, 2026, at 9:00 AM IST.
  • Remote E-Voting End Date & Time: Sunday, June 28, 2026, at 5:00 PM IST. [Note: The notice contains a conflicting date of June 2, 2026, in one table, but the definitive date stated in the procedure is June 28, 2026].
  • Proposed Term for Independent Director: Five consecutive years, from March 31, 2026, to March 30, 2031.
  • Number of shares held by Mr. Rupesh Chandrakant Shah in the company: Nil (as of the notice date).

Parties Involved

  • Proposed Appointee: Mr. Rupesh Chandrakant Shah (DIN: 00277687).
  • Scrutinizer: Mr. Naveen Kumar Mandovara, proprietor of M/s. S. Sharda & Associates, Chartered Accountant, Ahmedabad (Membership No. 117422).
  • E-Voting Service Provider: National Securities Depository Limited (NSDL).
  • Registrar and Transfer Agent (RTA): MUFG Intime India Private Limited.
  • Signatories: The notice is signed by Mrs. Paru M. Jaykrishna (Chairperson and Managing Director, DIN: 00671721) and Mr. Joseph Saji Varghese (Company Secretary & Compliance Officer).

Purpose & Rationale

The Board of Directors, upon the recommendation of the Nomination and Remuneration Committee, appointed Mr. Shah as an Additional Director (Non-Executive Independent Director) on March 31, 2026. This postal ballot seeks shareholder approval to confirm this appointment, as required by Regulation 17(1C) of the SEBI LODR Regulations. The Board believes Mr. Shah's five decades of industrial experience in ceramics and food processing, including leadership in manufacturing, quality systems, and export market expansion, will be valuable to the Company.

Financial & Operational Impact

No direct financial impact is quantified in the disclosure. Mr. Shah will be entitled to receive remuneration by way of sitting fees for attending Board/Committee meetings, as approved by the Board. Reimbursement of expenses for participation in meetings will also be provided.

Capital Structure Impact

There is no impact on the capital structure from this resolution. The appointment is a governance change.

Procedure and Process

  • The notice is being sent only in electronic form to members whose email IDs are registered.
  • Physical copies are not being dispatched.
  • Members can vote electronically via the NSDL e-voting platform (www.evoting.nsdl.com).
  • The scrutinizer will submit a report post-scrutiny, and the results will be announced within 2 working days of the e-voting closure and communicated to the stock exchanges and company website (https://www.asahisongwon.com).
  • The resolution is deemed passed on the last date of e-voting (June 28, 2026) if approved by the requisite majority.

Additional Information on the Appointee

  • Date of Birth & Age: December 10, 1952 (73 years).
  • Qualification: Gold Medallist from Gujarat University and holds a degree in Ceramic Engineering from the United States.
  • Current Directorships: Holds a directorship in one unlisted company: Sonya Foods Private Limited.
  • Past Resignations: Has not resigned from any listed entity in the past three years.