Meeting Details

  • Date: Tuesday, 29 September 2026
  • Time: 11:30 AM to 12:10 PM (40 minutes duration)
  • Location: Conducted through Video Conferencing, administered from the Corporate Office at Unit No. 304 & 305, Southern Park, Saket District Center, Saket, New Delhi - 110017
  • Type: Annual General Meeting

Attendance

Directors Present:

  • Mr. Krishna Suraj Moraje (Independent Director, Chairperson of Nomination & Remuneration Committee, member of Risk Management Committee, Stakeholder Relationship Committee, and CSR Committee)
  • Ms. Piyul Mukherjee (Independent Director, member of Nomination and Remuneration Committee and CSR Committee)

Management Present:

  • Mr. Vikash Dugar (Chief Financial Officer)
  • Mr. Nitin Sharma (Company Secretary & Compliance Officer)

Invitees:

  • Mr. Abhishek Gupta (Partner representing B. Chhawchharia & Co., Chartered Accountants - Statutory Auditors)
  • Ms. Anjali Yadav (Senior Partner representing Anjali Yadav & Associates, Company Secretaries - Secretarial Auditors)
  • Mr. Ashok Kumar Verma (Senior Partner representing A.K. Verma & Co., Company Secretaries - Scrutinizer)

Shareholder Attendance:

Total 43 members attended: 3 shareholders from promoter and promoter group category and 40 public shareholders, representing 3,57,24,266 shares.

Proposed Resolutions

The following 11 resolutions were put to vote:

1. Adoption of audited standalone and consolidated financial statements as at 31st March 2026, and Report of the Board of Directors' and Auditors' thereon

2. Adoption of audited standalone and consolidated financial statements as at 31st March 2026, and Report of the Board of Directors' and Auditors' thereon (duplicate in original)

3. Confirmation of payment of interim dividend of INR 1/- per equity share (i.e. @50%)

4. Appointment of director in place of Mr. Ankur Gupta (DIN: 00059884), who retires by rotation and being eligible for re-appointment

5. Increase in remuneration of Mr. Vishal Gupta (DIN 00097939), Managing Director

6. Increase in remuneration of Mr. Ankur Gupta (DIN: 00059884), Joint Managing Director

7. Increase in remuneration of Mr. Varun Gupta (DIN: 01666653), Whole Time Director

8. Re-appointment of Mr. Krishna Suraj Moraje (DIN: 08594844) as Independent Director and approval of remuneration

9. Provision of security against loan including issue of secured non-convertible debentures/bonds on private placement basis

10. Appointment of M/s. Anjali Yadav & Associates as Secretarial Auditors

11. Ratification of remuneration of the Cost Auditors

Voting Process and Methods

The Company provided remote electronic voting facility as per Companies Act, 2013 requirements:

  • E-voting period: 25 September 2026 (from 09:00 AM) to 28 September 2026 (till 05:00 PM)
  • E-voting during meeting: Available until 30 minutes after meeting conclusion
  • Scrutinizer: Mr. Ashok Kumar Verma (Practicing Company Secretary) C/o A.K. Verma & Company, Member of ICSI (membership no. 3945, certificate of practice no. 2568)
  • Results timeline: To be declared within 2 working days of meeting conclusion

Auditor Reports

  • Statutory Auditor's Report dated 27 May 2026 by M/s. B. Chhawchharia & Co., Chartered Accountants was taken as read
  • No adverse remarks, reservations, or qualifications in reports from Statutory Auditors or Secretarial Auditor for FY 2025-26

Additional Proceedings

  • Q&A Session: 10 speaker shareholders participated with questions about business and performance, addressed by Chairperson Mr. Varun Gupta
  • Statutory Records: Kept accessible to members during meeting through link on shareholder's login for document inspection on NSDL e-voting platform
  • Quorum: Confirmed present throughout the meeting

Compliance and Signatories

  • The document confirms compliance with Companies Act, 2013 and SEBI LODR Regulations, 2015
  • Company Details: Ashiana Housing Ltd, CIN: L70109WB1986PLC040864
  • Corporate Office: 304, Southern Park, Saket District Centre, Saket, New Delhi - 110 017