Meeting Details

This is a Postal Ballot process, not a physical meeting. The e-voting period commences on Tuesday, 26th May, 2026, at 09:00 A.M. (IST) and ends on Wednesday, 24th June, 2026, at 05:00 P.M. (IST). The cut-off date for determining shareholders eligible to vote is Friday, 22nd May, 2026.

Proposed Resolutions and Implications

Resolution 1: Special Resolution

To approve the re-appointment and remuneration of Dr. Kapil Garg (DIN: 01360843) as Managing Director for a period of 3 years, from 1st June 2026 to 31st May 2029.

  • Remuneration Details:
  • Basic Salary: INR 2,40,000 per month, with potential annual increments of up to 10%.
  • Allowances and Perquisites: Subject to an overall ceiling of 50% of basic salary per annum, including house maintenance, leave travel, special allowance, club memberships, company car, and telecommunication facilities.
  • Commission: Up to 5% of the net profits of the Company.
  • Insurance Coverage: Personal accident and medical insurance for self and family.
  • The resolution includes provisions for paying this remuneration even in years of loss or inadequate profits, exceeding limits prescribed under SEBI Listing Regulations and the Companies Act, 2013.

Resolution 2: Special Resolution

To approve the grant of up to 1,45,000 stock options to Mr. Parikshit Datta (DIN: 06377749), a Non-Executive Non-Independent Director, under the Asian Energy Services Limited Employee Stock Option Plan 2025 (AESL ESOP 2025).

  • The subsequent remuneration arising from the exercise of these options may cause Mr. Datta's total remuneration to exceed 50% of the total annual remuneration paid to all Non-Executive Directors and the 1% of net profits limit for all Non-Executive Directors.

Resolution 3: Ordinary Resolution

To approve the payment of remuneration of INR 5,00,000 (Rupees Five Lakhs) to each Independent Director for FY 2026-27.

  • This is within the overall limit that the total remuneration to all Non-Executive Directors shall not exceed 1% of the net profits of the Company.
  • This remuneration is exclusive of sitting fees and reimbursement of expenses for board meetings.

Voting Process

  • The voting will be conducted entirely through a remote e-voting process provided by National Securities Depository Limited (NSDL).
  • No physical copies of the notice or ballot forms are being dispatched; communication is solely through electronic mode to registered email addresses.
  • Detailed instructions for e-voting are provided for shareholders holding shares in both demat and physical form.
  • The e-voting website is https://www.evoting.nsdl.com/.

Scrutinizer Appointment

  • The Board of Directors has appointed Mr. Hemanshu Kapadia, proprietor of Hemanshu Kapadia & Associates, Practicing Company Secretaries (or failing him, Mrs. Pooja Jain of VPP & Associates) as the Scrutinizer.
  • The Scrutinizer is responsible for conducting the postal ballot process in a fair and transparent manner, and their decision on the validity of ballots is final.

Results and Compliance

  • The results of the postal ballot, along with the Scrutinizer's report, will be announced on or before Friday, 26th June, 2026.
  • The results will be displayed on the company's website (www.asianenergy.com), NSDL's website (www.evoting.nsdl.com), and the notice board of the company's registered office. They will also be intimated to the BSE and NSE.
  • If a resolution is assented to by the requisite majority, it will be deemed passed on the last date of e-voting, 24th June 2026 at 5:00 P.M. (IST).
  • The company confirms compliance with Section 110 of the Companies Act, 2013, the SEBI (LODR) Regulations, 2015, and all other applicable rules and circulars.