Meeting Details

The 40th Annual General Meeting of Asian Tea & Exports Limited was held on Monday, 28th September 2026 at 02:00 PM (Indian Standard Time) through Video Conferencing/Other Audio-Visual Means. The meeting concluded at 02:35 PM after being open for 15 minutes for e-voting completion.

Attendance

Directors & KMP Present:

  • Mr. Hariram Garg, Managing Director (Chairman of the meeting)
  • Mr. Sunil Garg, Non-Executive Director
  • Mrs. Rama Garg, Non-Executive Women Director
  • Mr. Akhil Kumar Manglik, Non-Executive Independent Director, Chairperson of Audit Committee and Nomination & Remuneration Committee
  • Mr. Rajnish Kumar Kansal, Non-Executive Independent Director, Chairperson of Stakeholders' Relationship Committee
  • Mr. Kuldeepak Bansal, Non-Executive Independent Director
  • Mr. Raunak Garg, Chief Financial Officer
  • Mr. Priyarup Mukherjee, Company Secretary and Compliance Officer

Invitees Present:

  • Mr. Mahadev Agarwal (partner of Agarwal Kejriwal & Co.), Statutory Auditor
  • Ms. Puja Pujari (proprietor of M/s Puja Pujari & Associates), Secretarial Auditor & Scrutinizer of the AGM
  • Mr. Yash Arya (partner of M/s Yash & Associates), Internal Auditor

Members Present: 48 members were present, and requisite quorum was present throughout the meeting.

Voting Process

The Company provided remote e-voting facility to all members from 09:00 AM on Friday, 25th September 2026 till 05:00 PM on Sunday, 27th September 2026. Ms. Puja Pujari was appointed as Scrutinizer to scrutinize votes cast at the meeting and through remote e-voting process.

Resolutions Passed

All five agenda items were passed with near-unanimous approval (99.9997% in favor):

Item 1: Ordinary Resolution - To receive, consider and adopt the Audited Standalone and Consolidated Financial Statements for the financial year ended 31st March 2026, together with the Report of the Board of Directors and Auditors' thereon.

  • Votes in favor: 1,81,30,030 (99.9997%)
  • Votes against: 49 (0.0003%)

Item 2: Ordinary Resolution - To appoint Mrs. Rama Garg (DIN: 00471845) who retires by rotation and offers herself for reappointment.

  • Votes in favor: 1,81,30,027 (99.9997%)
  • Votes against: 52 (0.0003%)

Item 3: Special Resolution - To approve voluntary stepping down from the office of Managing Director by Mr. Hariram Garg (DIN: 00216053) and his continuation as Chairman & Non-Executive Director of the Company with effect from 28th September 2026.

  • Mr. Hariram Garg will not be entitled to any remuneration except sitting fees for Board Meetings attended and reimbursement of reasonable expenses.
  • Votes in favor: 1,81,30,027 (99.9997%)
  • Votes against: 52 (0.0003%)

Item 4: Ordinary Resolution - To appoint Mr. Sunil Garg (DIN: 00216155) as Managing Director of the Company for a term of 5 years commencing from 28th September 2026 to 27th September 2031.

  • Mr. Sunil Garg shall not be entitled to any remuneration, salary, commission, perquisites, allowances or any other monetary or non-monetary benefit except sitting fees for Board Meetings attended and reimbursement of reasonable expenses.
  • Votes in favor: 1,81,30,027 (99.9997%)
  • Votes against: 52 (0.0003%)

Item 5: Special Resolution - To re-appoint Mr. Akhil Kumar Manglik (DIN: 01344949) as a Non-Executive Independent Director for a term of 5 consecutive years commencing from 6th September 2026 till 5th September 2031.

  • Votes in favor: 1,81,30,027 (99.9997%)
  • Votes against: 52 (0.0003%)

Additional Meeting Proceedings

The Chairman's speech was delivered by Mr. Sunil Garg on behalf of Mr. Hariram Garg due to the latter's health condition. The speech covered business performance, financial results, scenarios, future business plans, growth outlook, and business opportunities.

Two out of four registered speakers were present, and their questions were answered by Mr. Sunil Garg. Queries from absent speakers will be responded to after the AGM.

The Company will disclose consolidated voting results within two working days from the conclusion of the AGM and upload them on the company website and forward to stock exchanges.

Date of Entry and Signing

The minutes were entered in the Minutes Book on 15th October 2026 and signed by both the Secretary (Priyarup Mukherjee) and Chairman (Hariram Garg) on the same date.