Meeting Details

  • Date: Wednesday, August 12, 2026
  • Time: 3:00 PM (IST)
  • Location: Conducted through Video Conferencing (VC) facility or Other Audio Visual Means (OAVM)
  • Deemed Venue: Registered Office at Hootagalli Industrial Area, Off. Hunsur Road, Mysuru – 570 018, Karnataka
  • Meeting Type: 45th Annual General Meeting

Proposed Resolutions and Implications

Ordinary Business:

1. Item No. 1: Adoption of Audited Standalone Financial Statements for the year ended March 31, 2026, along with Reports of Board of Directors and Auditors

2. Item No. 2: Declaration of final dividend on equity shares at ₹32 per equity share of ₹10 each (320%) for financial year 2025-26

3. Item No. 3: Re-appointment of Mr. Kenneth James Hogan (DIN: 09161738) as Director who retires by rotation under Section 152(6) of Companies Act, 2013

Voting Process and Methods

The voting will be conducted through:

  • Remote e-Voting: Available through NSDL from Sunday, August 9, 2026 at 9:00 AM to Tuesday, August 11, 2026 at 5:00 PM
  • e-Voting during AGM: For members attending virtually who haven't voted remotely
  • Physical Proxy: Not permitted as per MCA Circular dated April 8, 2020

Corporate/Institutional members may appoint authorized representatives under Sections 112 and 113 of Companies Act, 2013.

Key Voting Information

  • Record Date: Wednesday, August 5, 2026 for determining eligibility to vote and receive dividend
  • Scrutinizer: Ms. Pracheta M., Practising Company Secretary (FCS No. 9323, C.P. No. 9838) appointed to scrutinize voting process
  • Results Declaration: To be communicated to stock exchanges (BSE and NSE), NSDL, and RTA within stipulated timelines under Regulation 44 of SEBI LODR
  • Voting Rights: Proportional to paid-up equity share capital as on record date

Shareholder Participation Breakdown

The facility for participation through VC/OAVM will be available to at least 1,000 members on first-come-first-served basis, excluding:

  • Large shareholders (holding 2% or more)
  • Promoters
  • Institutional Investors
  • Directors
  • Key Managerial Personnel
  • Committee Chairpersons
  • Auditors

Dividend Distribution Details

  • Record Date: Wednesday, August 5, 2026
  • Register Closure: Thursday, August 6, 2026 to Wednesday, August 12, 2026 (both inclusive)
  • Payment Method: Electronic mode only for physical shareholders (SEBI mandate effective April 1, 2024)
  • Tax Withholding:
  • Resident shareholders with valid PAN: 10%
  • Resident shareholders without PAN: 20%
  • Non-resident shareholders: 20% (plus surcharge and cess) or DTAA rates
  • Exemption: No TDS if dividend ≤ ₹10,000 for resident individuals

Compliance with Laws and Regulations

The notice confirms compliance with:

  • Companies Act, 2013
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • MCA Circulars dated September 22, 2025, April 8, 2020, and subsequent circulars
  • Secretarial Standard - 2 on General Meetings
  • Income Tax Act, 2025 provisions for dividend distribution

Signatories and Roles

  • Debadas Panda: Company Secretary & Compliance Officer - issued and signed the notice
  • Ms. Pracheta M.: Appointed as Scrutinizer for voting process

Additional Financial and Procedural Information

  • Unclaimed Dividend Transfer to IEPF: Details provided for dividends from 2018-19 to 2024-25 with respective transfer due dates
  • Dematerialization Mandate: SEBI mandate for processing all securities transfers in dematerialized form only
  • KYC Compliance: Mandatory for dividend payments to physical shareholders
  • Special Re-lodgement Window: Available until February 4, 2027 for physical share transfers executed before April 1, 2019
  • Duplicate Certificate Simplification: Standardized documentation requirements based on value thresholds
  • Online Dispute Resolution: SEBI ODR Portal available for investor grievance resolution

Shareholder Communication

  • Notice and Annual Report sent electronically to members with registered email addresses
  • Physical copies available on request to sec@autoaxle.com
  • Documents available on company website (www.autoaxle.com) and stock exchange websites
  • Members encouraged to update contact details, bank mandates, and nomination details