AGM Details

  • Date and Time: Monday, September 28, 2026 at 02:30 PM IST
  • Mode: Video Conferencing/Other Audio Visual Means (VC/OAVM) without physical attendance
  • Legal Basis: Conducted pursuant to MCA Circular No. 20/2020 dated May 05, 2020 and subsequent circulars including latest 03/2025 dated September 22, 2025, and SEBI Circular No. SEBI/HC/CFD/CFD-PoD-2/P/CIR/2024/133 dated October 3, 2024
  • Deemed Venue: Registered Office of the Company at B-7, First Main Road, MEPZ-SEZ, Tambaram, Chennai – 600045

E-Voting Arrangements

  • Cut-off Date: Monday, September 21, 2026 for determining entitlement to vote
  • Remote E-Voting Period: Commences Thursday, September 24, 2026 (9:00 AM IST) and ends Sunday, September 27, 2026 (5:00 PM IST)
  • Service Provider: Central Depository Services Limited (CDSL)
  • Scrutinizer: Alagar & Associates LLP (LLP Registration No: L2025TN019200)
  • Result Declaration: Scrutinizer will submit report within two working days from AGM conclusion; results will be communicated to stock exchanges, CDSL, RTA and displayed on company website

Business Items to be Transacted

Ordinary Business

1. Adoption of Financial Statements: Ordinary resolution to approve Audited Standalone and Consolidated Financial Statements for year ended March 31, 2026, including Balance Sheet, Statement of Profit and Loss, Statement of Cash Flows, Statement of Changes in Equity along with notes, and Reports of Board of Directors and Auditors.

2. Appointment of Mr. Kunhamed Bicha (DIN: 00819707) as Director liable to retire by rotation: Ordinary resolution for reappointment as Director under Section 152(6) of Companies Act, 2013 and Clause 110 of Articles of Association.

Special Business

3. Appointment of Mr. CG Balaji (DIN: 11879293) as Independent Director: Special resolution for appointment as Non-Executive Independent Director for five consecutive years effective September 03, 2026. He will be entitled to sitting fees for Board/Committee meetings and profit-related commission as approved by members.

4. Reappointment of Mr. Kunhamed Bicha (DIN: 00819707) as Chairman and Managing Director: Ordinary resolution for reappointment for five years effective July 12, 2027.

  • Remuneration: Annual fixed remuneration of ₹2,74,96,500 for FY 2026-27 (Basic: ₹1,37,28,450; HRA: ₹68,64,225; Special Allowance: ₹68,64,225; Car conveyance: ₹39,600)
  • Performance Incentive: Up to maximum of ₹1.5 Crores for FY 2026-27, payable in FY 2027-28 based on company and individual performance parameters
  • Current Holdings: Directly holds 1,44,26,212 shares and 39,81,993 shares on behalf of trusts (total 1,84,08,205 equity shares as of March 31, 2026)
  • Current Remuneration: ₹2.39 Crore for FY 2025-26

5. Reappointment of Mr. Venkataramani Anantharamakrishnan (DIN: 00277816) as Independent Director: Special resolution for second term of five years effective July 7, 2027. Currently receives only sitting fees for meetings.

6. Reappointment of Mr. Byas Unnikrishnan Nambisan (DIN: 01342141) as Independent Director: Special resolution for second term of five years effective July 19, 2027. Currently receives only sitting fees for meetings.

7. Payment of Commission to Independent Directors: Ordinary resolution to approve payment of profit-related commission not exceeding 0.5% of net profits computed under Section 198 of Companies Act, 2013, for each financial year commencing April 1, 2026.

Document Availability

  • Notice and Annual Report for FY 2025-26 sent electronically to members with registered email addresses
  • Hard copies available on request via email to investorsrelations@avalontec.com
  • Documents available for inspection electronically from notice circulation date until AGM date (September 28, 2026)
  • Notice uploaded on company website (www.avalontec.com), stock exchange websites (BSE, NSE), and CDSL website (www.evotingindia.com)

Shareholder Participation Guidelines

  • Members can join AGM 15 minutes before/after scheduled time via VC/OAVM
  • Facility available to first 1000 members on first-come basis (excludes large shareholders, promoters, institutional investors, directors, KMPs, committee chairpersons, auditors)
  • Members wishing to speak must register by September 21, 2026
  • Queries can be submitted by September 21, 2026 for email response
  • Corporate members must send certified copy of Board resolution/authorization letter to scrutinizer

Compliance References

  • Filed pursuant to Regulation 30 of SEBI (LODR) Regulations, 2015
  • Conducted in compliance with Sections 108, 112, 113 of Companies Act, 2013
  • Following Secretarial Standards - 2 on General Meetings issued by ICSI
  • Compliance with Regulation 44 of SEBI (LODR) Regulations, 2015 for e-voting facility

Key Dates Summary

  • Notice Date: September 03, 2026
  • Signing Date: September 04, 2026
  • Record Date: September 21, 2026
  • E-Voting Period: September 24-27, 2026
  • AGM Date: September 28, 2026