Meeting Details

The 21st Annual General Meeting of Avax Apparels And Ornaments Limited was held on Friday, September 18, 2026, through Video Conferencing/Other Audio Visual Means (VC/OAVM) via Webex Platform. The deemed venue was the registered office of the Company at 611, 6th Floor, Jaina Tower II, Distt Center, Janak Puri, New Delhi 110058.

The meeting commenced at 03:30 PM IST and concluded at 03:44 PM IST.

Attendance

Directors Present:

1. Mr. Harinderpal Singh Sodhi - Joint Managing Director (DIN: 09283654, Meeting Chair)

2. Mr. Deepak Kumar - Joint Managing Director

3. Ms. Deepika Garg - Whole Time Director

4. Mr. Rajat Goel - Independent Director & Chairman of Nomination & Remuneration Committee

Other Officials Present:

5. Mr. Vikas Arora - Chief Financial Officer

6. CS Gaurav Gupta (M/s G Gupta & Associates) - Secretarial Auditor & Scrutinizer

7. Shruti Jain - Company Secretary and Compliance Officer

Meeting Proceedings

Mr. Harinderpal Singh Sodhi, Joint Managing Director, declared requisite quorum as per Section 103 of the Companies Act, 2013 and chaired the meeting.

The Company Secretary, Ms. Shruti Jain, confirmed:

  • Emails were sent to shareholders explaining the login process and voting procedures
  • Remote e-voting facility was available from September 15, 2026 (09:00 AM IST) to September 17, 2026 (05:00 PM IST)
  • Cut-off date for voting eligibility was September 11, 2026
  • No voting by show of hands was conducted
  • Members who hadn't voted remotely could vote during the AGM via e-voting, which remained open until 15 minutes after meeting conclusion
  • The meeting was recorded
  • The Notice along with Annual Report containing Audited Financial Statements with Directors' and Auditors' Report for year ended March 31, 2026 were taken as read
  • The Auditors' report contained no qualifications, modified opinions, or adverse remarks
  • FCS Gaurav Gupta was appointed as Scrutinizer for the e-voting process

Business Transacted

Ordinary Business:

1. To receive, consider and adopt the standalone financial statements of the company for the financial year ended March 31, 2026 along with Reports of the Directors and Auditors thereon

2. To re-appoint Mr. Harinderpal Singh Sodhi (DIN: 09283654), who retires by rotation and being eligible, offers himself for re-appointment

Special Business:

3. Approval of change of name of the Company and consequent alteration in the Memorandum of Association and Articles of Association of the Company

Voting and Results

All resolutions were approved by shareholders. The results of remote e-voting and e-voting during the AGM were to be published on the company website and submitted to BSE Limited.

Additional Information

No requests to speak or queries from shareholders were received before the AGM via email. The Q&A session was conducted with coordination from the E-voting provider.

Financial Impact

Financial impact not quantified in the disclosure regarding the name change resolution.