Meeting Details

The 40th Annual General Meeting will be held on Monday, August 17, 2026 at 11:30 AM Indian Standard Time through Video Conferencing (VC) / Other Audio-Visual Means (OAVM). The meeting will be conducted virtually in compliance with MCA General Circular No. 20/2020 dated May 5, 2020 and subsequent circulars, including General Circular No. 03/2025 dated September 22, 2025, and SEBI Circular No. SEBI/HO/CFD/CFD-PoD-2/P/CIR/2024/133 dated October 3, 2024.

Proposed Resolutions and Implications

Ordinary Business:

1. To consider and adopt the audited financial statements for the year ended March 31, 2026, along with reports of Board of Directors and Auditors

2. To declare a Final Dividend

3. To appoint a Director in place of Mr. Rahul Thomas (DIN: 09762551), who retires by rotation and is eligible for re-appointment

Special Business:

4. Appointment of Mr. Siddharth Thomas as Non-Executive Director (Ordinary Resolution): Mr. Siddharth Thomas (DIN: 07431990) was appointed as Additional Director on June 9, 2026 pursuant to Section 161(1) of Companies Act, 2013. He holds a Bachelor's degree in Science from Purdue University, USA and has experience as an Analyst in Public Equity and Portfolio Management.

5. Appointment of Manager & Chief Executive Officer (Special Resolution): Approval sought for appointment of Mr. K Nandakumar as Key Managerial Personnel from May 28, 2026 to May 27, 2031 with the following remuneration structure:

  • Basic Salary: ₹6,15,000 per month (scale of ₹5,00,000 - ₹10,00,000 with annual increments)
  • Special Allowance: ₹2,20,000 per month
  • Other Allowance: ₹3,57,000 per month
  • Perquisites: Maximum ₹4,80,000 per annum (medical, utilities, LTA, fuel & maintenance)
  • Performance Incentive: Maximum of four months' basic salary + special allowance
  • Additional benefits: PF, super annuation, gratuity, leave encashment, telephone/mobile provisions

Voting Process and Methods

The Company has appointed Central Depository Services (India) Ltd (CDSL) as the authorized agency for facilitating electronic voting. Two methods are available:

1. Remote e-voting period: From 9:00 AM IST on Friday, August 14, 2026 to 5:00 PM IST on Sunday, August 16, 2026

2. E-voting during AGM: Available for shareholders attending the virtual meeting who haven't voted remotely

Key Dates:

  • Record date for determining voting rights: Monday, August 10, 2026
  • Book closure: Tuesday, August 11, 2026 to Monday, August 17, 2026 (both days inclusive)

Voting Methods:

  • Individual shareholders holding demat shares: Can vote through CDSL/NSDL depository platforms using demat account credentials
  • Physical shareholders and non-individual shareholders: Must vote through CDSL e-voting system at www.evotingindia.com using folio number and PAN details

Shareholder Participation and Requirements

  • Institutional/Corporate members must send authorized representative details via Board Resolution to scrutinizer at vsassociates16@gmail.com and avtnpl@avtnatural.com at least 48 hours before meeting
  • Shareholders must register email IDs with Company/Depository Participants for electronic communication
  • Physical copy of Annual Report available upon request to avtnpl@avtnatural.com

Scrutinizer Appointment and Results Process

The Board has appointed Mr. V Suresh, Senior Partner of M/s.V Suresh Associates, Practising Company Secretaries (Membership No. FCS 2969, CP No. 6032) as scrutinizer. The scrutinizer will:

  • Unblock votes after meeting conclusion in presence of two witnesses
  • Prepare consolidated scrutinizer's report within 2 working days of meeting conclusion
  • Submit report to Chairman for result declaration

Voting results and scrutinizer's report will be placed on Company website (www.avtnatural.com) and CDSL website (www.evotingindia.com), and simultaneously forwarded to BSE Limited and National Stock Exchange of India Limited.

Compliance Statements

The notice confirms compliance with:

  • Companies Act, 2013
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • MCA Circulars regarding virtual meetings
  • Secretarial Standard-2 on General Meetings

Documents referred to in the notice are available for inspection at registered office on working days (9:00 AM to 5:00 PM IST) except Saturdays.

Additional Information

  • Equity shares listed on BSE Limited (Scrip Code: 519105) and National Stock Exchange of India Limited (Scrip Code: AVTNPL)
  • Annual listing fees paid to both exchanges
  • Unpaid dividend for FY 2018-19 transferred to Investor Education & Protection Fund (IEPF)
  • Registrar & Share Transfer Agent: M/s Cameo Corporate Services Limited, Chennai
  • Members encouraged to convert physical holdings to demat form as physical share transfers not permitted after March 31, 2019