Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015

Meeting Details

Type of Meeting: 13th Annual General Meeting (AGM)

Date: Wednesday, September 30, 2026

Time: 2:30 PM to 3:01 PM

Location: Conducted through Video Conference (VC)/Other Audio Visual Means (OAVM)

Record Date: September 23, 2026

Total Shareholders on Record Date: 158,371

Shareholders Attended via VC: 49 (6 Promoters/Promoter Group, 43 Public)

Proposed Resolutions and Implications

Six resolutions were considered and approved:

1. Ordinary Resolution: Adoption of Standalone Financial Statements for year ended March 31, 2026

2. Ordinary Resolution: Declaration of Final Dividend for FY 2025-2026

3. Ordinary Resolution: Re-appointment of Mr. Nitinbhai Govindbhai Patel (DIN: 06626646) who retires by rotation

4. Ordinary Resolution: Appointment of Statutory Auditors and fixation of their remuneration

5. Special Resolution: Re-appointment of Mr. Vinod Kanubhai Rana (DIN: 08160972) as Independent Director for second term of 5 years (Feb 22, 2027 to Feb 21, 2032)

6. Ordinary Resolution: Ratification of remuneration of Cost Auditors for FY 2026-2027

Voting Process and Methods

Remote E-voting Period: September 26, 2026 (9:00 AM) to September 29, 2026 (5:00 PM)

E-voting Service Provider: National Securities Depository Limited (NSDL)

Voting Methods: Remote e-voting and e-voting during AGM

Scrutinizer: M/s. PRT & Associates (Proprietor: Premnarayan Ramanand Tripathi, FCS 8851)

Date of Scrutinizer Appointment: August 12, 2026

Key Voting Outcomes

Total Paid-up Capital: ₹38,26,73,533 divided into 382,673,533 equity shares of Re. 1 each

Resolution-wise Results:

Resolution 1 (Financial Statements Adoption):

  • Total Votes Cast: 160,877,651 (42.0404% of outstanding shares)
  • Votes in Favor: 160,866,025 (99.9928% of votes cast)
  • Votes Against: 11,626 (0.0072% of votes cast)

Resolution 2 (Final Dividend Declaration):

  • Total Votes Cast: 160,877,651 (42.0404% of outstanding shares)
  • Votes in Favor: 160,866,025 (99.9928% of votes cast)
  • Votes Against: 11,626 (0.0072% of votes cast)

Resolution 3 (Re-appointment of Mr. Nitinbhai Patel):

  • Total Votes Cast: 160,877,651 (42.0404% of outstanding shares)
  • Votes in Favor: 160,840,001 (99.9766% of votes cast)
  • Votes Against: 37,650 (0.0234% of votes cast)

Resolution 4 (Statutory Auditors Appointment):

  • Total Votes Cast: 160,877,651 (42.0404% of outstanding shares)
  • Votes in Favor: 160,865,710 (99.9926% of votes cast)
  • Votes Against: 11,941 (0.0074% of votes cast)

Resolution 5 (Re-appointment of Mr. Vinod Rana - Special Resolution):

  • Total Votes Cast: 160,877,651 (42.0404% of outstanding shares)
  • Votes in Favor: 160,833,659 (99.9727% of votes cast)
  • Votes Against: 43,992 (0.0273% of votes cast)

Resolution 6 (Cost Auditors Remuneration Ratification):

  • Total Votes Cast: 160,877,210 (42.0403% of outstanding shares)
  • Votes in Favor: 160,862,280 (99.9907% of votes cast)
  • Votes Against: 14,930 (0.0093% of votes cast)

Participation Breakdown by Shareholder Category

Promoter & Promoter Group:

  • Shares Held: 160,381,785 (41.90% of total)
  • Votes Cast: 160,381,749 (100% of shares held)
  • Voted 100% in favor of all resolutions

Public Institutions:

  • Shares Held: 37,908,924 (9.90% of total)
  • Votes Cast: 0 (0% participation)

Public Non-Institutions:

  • Shares Held: 184,382,824 (48.18% of total)
  • Votes Cast: 495,902 (0.2690% of shares held)
  • Approval rates ranged from 91.13% to 97.66% across resolutions

Scrutinizer's Role and Findings

Premnarayan Ramanand Tripathi, Practicing Company Secretary, was appointed scrutinizer to oversee the remote e-voting and e-voting process. The scrutinizer confirmed:

  • Votes were unblocked on September 30, 2026 after 3:16 PM in presence of two independent witnesses
  • All resolutions passed with requisite majority
  • No invalid votes were recorded in any resolution
  • Voting process complied with Companies Act, 2013 and SEBI LODR Regulations

Compliance Confirmation

The disclosure confirms compliance with:

  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • Companies Act, 2013 and Rules thereunder
  • MCA General Circulars regarding VC/OAVM meetings
  • SEBI Circulars on e-voting processes

Additional Information

  • Company CIN: L01632GJ2013PLC076059
  • Information hosted on company website: www.axitacotton.com
  • Corporate Office: Rannade House, First Floor, Opp. Sankalp Grace 3, Near Ishan Bunglows, Shilaj, Ahmedabad - 380059, Gujarat