Meeting Details

  • Date: Friday, September 25, 2026
  • Type: 81st Annual General Meeting
  • Location: Conducted through Video Conferencing / Other Audio-Visual Means, deemed to be held at the registered office at 602, Boston House, 6th Floor, Suren Road, Andheri East Mumbai 400093
  • Record Date: September 18, 2026
  • Total Shareholders on Record Date: 67,150
  • Shareholders Present: 0 (both Promoters and Public)

Proposed Resolutions and Implications

Six resolutions were considered at the meeting:

1. Ordinary Resolution: To receive, consider and adopt the audited financial statements [including consolidated financial statements] of the Company for the financial year ended March 31, 2026, and the reports of the Board of Directors and auditors thereon

2. Ordinary Resolution: Re-appointment of Mr. Parashiva Murthy B S (DIN: 00011584) as Non-Executive Director of the Company

3. Special Resolution: To consider and approve the proposed sale/disposal of the Company's non-core assets

4. Ordinary Resolution: To consider and approve material related party transactions with Mr. Hardik Bharat Patel (Chairman & Whole Time Director) under Companies Act, 2013 and SEBI Listing Regulations

5. Ordinary Resolution: To consider and approve material related party transactions with Finquest Financial Solutions Private Limited under Companies Act, 2013 and SEBI Listing Regulations

6. Ordinary Resolution: Ratification of remuneration to Cost Auditors

Voting Process and Methods

  • Remote E-voting Period: Tuesday, September 22, 2026 at 09:00 A.M. to Thursday, September 24, 2026 at 05:00 P.M.
  • E-voting Platform: National Securities Depository Limited (NSDL)
  • Voting Methods: Remote e-voting and e-voting during the AGM
  • Scrutinizer: Viral Sanghavi of Viral Sanghavi and Associates (Firm Reg No: 3130, Membership No: F10331)
  • Scrutinizer Appointment Date: February 13, 2026
  • Report Issuance Date: September 26, 2026

Key Voting Outcomes

Resolution 1: Adoption of Financial Statements

  • Total Votes Cast: 49,560,991 shares (90.1109% of outstanding shares)
  • In Favor: 49,560,830 shares (99.9997%)
  • Against: 161 shares (0.0003%)
  • Promoter Voting: 28,050,000 shares voted (100% in favor)
  • Public Institutions: 0 shares voted
  • Public Non-Institutions: 21,510,991 shares voted (86.9585% participation, 99.9993% in favor)

Resolution 2: Re-appointment of Director

  • Total Votes Cast: 49,560,988 shares (90.1109% of outstanding shares)
  • In Favor: 49,560,824 shares (99.9997%)
  • Against: 164 shares (0.0003%)

Resolution 3: Sale of Non-core Assets

  • Total Votes Cast: 49,560,988 shares (90.1109% of outstanding shares)
  • In Favor: 49,560,661 shares (99.9993%)
  • Against: 327 shares (0.0007%)

Resolution 4: Related Party Transactions with Hardik Patel

  • Total Votes Cast: 49,560,988 shares (90.1109% of outstanding shares)
  • In Favor: 49,560,651 shares (99.9993%)
  • Against: 337 shares (0.0007%)
  • Invalid Votes: 28,050,000 shares (from Promoter and Promoter Group)

Resolution 5: Related Party Transactions with Finquest Financial

  • Total Votes Cast: 49,560,988 shares (90.1109% of outstanding shares)
  • In Favor: 49,560,651 shares (99.9993%)
  • Against: 337 shares (0.0007%)
  • Invalid Votes: 28,050,000 shares (from Promoter and Promoter Group)

Resolution 6: Ratification of Cost Auditors Remuneration

  • Total Votes Cast: 49,560,988 shares (90.1109% of outstanding shares)
  • In Favor: 49,560,823 shares (99.9997%)
  • Against: 165 shares (0.0003%)

Scrutinizer's Role and Findings

CS Viral Sanghavi was appointed to scrutinize both remote e-voting and e-voting during the AGM. The scrutinizer unblocked the votes at 12:29 PM on September 25, 2026, after the conclusion of the meeting, witnessed by two independent witnesses. The scrutinizer confirmed that all resolutions were passed with requisite majority and reported detailed voting breakdowns by member category.

Compliance Confirmation

The submission confirms compliance with:

  • Section 108 of the Companies Act, 2013
  • Rule 20 of the Companies (Management and Administration) Amendment Rules, 2015
  • Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • MCA Circulars dated April 8, 2020; April 13, 2020; May 5, 2020; January 13, 2021; May 5, 2022; December 8, 2022; September 25, 2023; September 19, 2024
  • SEBI Circulars dated May 12, 2020; January 15, 2021; May 13, 2022; January 5, 2023; October 7, 2023

Additional Information

  • The voting results and scrutinizer's report are being uploaded on the company website www.biltpaper.in
  • The register and voting papers remain with the scrutinizer until minutes are approved, then transferred to the Company Secretary
  • Total outstanding shares: 55,000,000
  • Promoter and Promoter Group holdings: 28,050,000 shares
  • Public Institutions holdings: 2,212,919 shares
  • Public Non-Institutions holdings: 24,737,081 shares