Meeting Details

The 32nd Annual General Meeting is scheduled to be held on Tuesday, August 11, 2026 at 01:00 P.M. (IST) through Video Conferencing (VC) / Other Audio-Visual Means. The Register of Members and Share Transfer Books will remain closed from Wednesday, August 5, 2026 to Tuesday, August 11, 2026 (both days inclusive) for the AGM.

Agenda Items

Ordinary Business

Item No. 1: Adoption of Audited Financial Statements

To receive, consider, and adopt the Audited Financial Statements including Balance Sheet, Statement of Profit and Loss account, and Cash Flow Statement for the year ended March 31, 2026 together with Reports of Board of Directors and Auditors.

Item No. 2: Re-appointment of Mr. Rajendra Dugar (DIN: 08187495)

Re-appointment as Director liable to retire by rotation. Mr. Dugar is a Non-Executive, Non-Independent Director, age 59, Graduate in Commerce with experience in finance, accounts and management.

Special Business

Item No. 3: Re-appointment of Mr. Arun Kumar Sethia (DIN: 00001027) as Whole Time Director

Re-appointment for 5 years from October 28, 2026 to October 27, 2031 with remuneration of ₹60 LPA. Mr. Sethia (age 67) is a Graduate in Commerce with over 30 years experience in transport sector, currently drawing ₹60 LPA remuneration. He holds 1,798 shares in the company.

Item No. 4: Re-appointment of Mr. Pawan Kumar Sethia (DIN: 00482462) as Managing Director

Re-appointment for 5 years from February 21, 2027 to February 20, 2032 with remuneration of ₹60 LPA. Special resolution required as he will attain age 70 during tenure. Mr. Sethia (age 69) is a Graduate in Commerce with over 35 years experience, promoter of the company holding 27,311 shares. Currently drawing ₹60 LPA remuneration.

Item No. 5: Regularization of Mrs. Shweta (DIN: 10283634) as Non-Executive Independent Director

Appointment for 5 years from May 28, 2026 to May 27, 2031. She was appointed as Additional Director on May 28, 2026. Mrs. Shweta (age 28) holds Masters in Arts and LLB qualifications with management experience. She serves on committees of other companies including as Chairperson of Audit Committee at Leading Leasing Finance & Investment Company Limited.

Voting Arrangements

Remote e-voting period commences on Friday, August 7, 2026 at 09:00 A.M. and ends on Monday, August 10, 2026 at 5:00 P.M. through CDSL. Voting eligibility cut-off date is Tuesday, August 4, 2026. Mr. Udit Agarwal, Advocate (Enrolment No. F/2135/2011) appointed as Scrutinizer.

Document Availability

The Notice and Annual Report 2025-26 are being sent electronically to members and are available on company website www.balurghat.co.in, BSE website www.bseindia.com, and CDSL website www.evotingindia.com.

Financial Impact

No specific financial impact quantified beyond director remuneration disclosures of ₹60 LPA each for Mr. Arun Kumar Sethia and Mr. Pawan Kumar Sethia.