Meeting Details
The Eighty-ninth Annual General Meeting will be held on Monday, September 28, 2026 at 10:00 a.m. IST through Video Conferencing (VC)/Other Audio-Visual Means (OAVM). The meeting will be conducted virtually as per circulars issued by the Ministry of Corporate Affairs and SEBI. The registered office address is deemed to be No.47, Greams Road, Chennai 600006.
Proposed Resolutions and Implications
Ordinary Business:
1. To receive, consider and adopt the Audited Financial Statements (standalone and consolidated) for the financial year ended March 31, 2026
2. To declare a final dividend of Re.0.10 per equity share of face value Rs.2/- each for FY 2025-26
3. To reappoint Mrs. Anumolu Jayasree (DIN: 00845666) as director who retires by rotation
Special Business:
4. To ratify the remuneration of Rs.1,65,000/- plus applicable taxes and expenses payable to M/s.B Thulasiram & Co., Cost Accountants for conducting cost audit for FY 2026-27
5. To approve the continuation of Mr. Jeyapaul Singh (DIN: 03129164) as Non-Executive Non-Independent Director post attaining age 75 years on February 12, 2027 (requires special resolution)
Voting Process and Methods
The voting will be conducted electronically through CDSL's e-voting services. Remote e-voting will commence on September 25, 2026 (9:00 a.m. IST) and end on September 27, 2026 (5:00 p.m. IST). Members can also vote during the AGM through the e-voting system. Members who have already voted remotely cannot vote again at the meeting.
Key Voting Outcomes and Participation
Mr. Rabindra Kumar Samal, Practising Company Secretary (Membership No. F7649) has been appointed as Scrutinizer to oversee the voting process. The scrutinizer will count votes cast during the meeting and through remote e-voting and submit results to the Chairperson. The results will be displayed on the company's website (www.beardsell.co.in) and CDSL's website (www.evotingindia.com).
Compliance with Laws and Regulations
The notice confirms compliance with:
- SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
- Companies Act, 2013
- MCA General Circular Nos. 14/2020, 17/2020, 20/2020, and 03/2025
- SEBI Circular Nos. SEBI/HO/CFD/CMD1/CIR/P/2020/79, SEBI/HO/CFD/CMD/CIR/P/2020/242, and SEBI/HO/MIRSD/POD-2/P/CIR/2024/133
- Companies (Audit and Auditors) Rules, 2014
- Companies (Cost Records and Audit) Rules, 2014
Record Date and Book Closure
The Register of Members and Share Transfer Books will remain closed from September 22, 2026 to September 28, 2026 (both days inclusive). The company has fixed Monday, September 21, 2026 as the Record Date for determining entitlement to final dividend.
Dividend Information
If approved, the final dividend of Re.0.10 per share will be paid on or before October 28, 2026. The company will deduct TDS at prescribed rates under the Income Tax Act, 2025.
Additional Information
The notice includes detailed instructions for shareholders regarding:
- E-voting procedures for both demat and physical shareholders
- Registration requirements for email and mobile numbers
- Dividend payment through electronic mode only for physical shareholders
- IEPF transfer requirements for unclaimed dividends and shares
- Dematerialization requirements for securities transfer
- Nomination facilities for physical shareholders
- Virtual meeting attendance procedures limited to 1,000 members on first-come basis
- Director details and qualifications for those seeking reappointment