Key Dates and Logistics

  • The 5th Annual General Meeting (AGM) will be held on Monday, 31st August 2026 at 11:30 Hours.
  • The meeting will be conducted through Video Conferencing (VC)/Other Audio-Visual Means (OAVM) from the Registered Office at BEML Soudha, No.23/1, 4th Main SR Nagar, Bengaluru — 560027.
  • The Record Date (cut-off date) for determining shareholder eligibility to vote is Monday, 24th August 2026.
  • The Register of Members and Share Transfer Books will be closed from Tuesday, 21st August 2026 to Monday, 31st August 2026 (both days inclusive).
  • Remote e-voting will be available from Friday, 28th August 2026 (09:00 AM) to Sunday, 30th August 2026 (05:00 PM).

Agenda Items for the AGM

Ordinary Business

1. To receive, consider, and adopt the Audited Financial Statements for the Financial Year ended 31 March 2026, together with the Reports of the Board of Directors and the Auditors.

2. A resolution to authorize the Board of Directors to fix the remuneration and terms for the Statutory Auditors for FY 2026-27, as appointed by the Comptroller and Auditor General of India.

Special Business

3. A resolution to approve the extension of the term of Shri Shantanu Roy (DIN: 10053283) as Chairman & Managing Director with effect from 01.02.2026. This is pursuant to a directive from the Ministry of Defence (MoD Letter No. 8(2)/2019 -D(BEML)/(M&P) dated 07.05.2026).

4. A resolution to approve the extension of the term of Shri Anil Jerath (DIN: 09543904) as a Non-Executive Director with effect from 01.02.2026 to 31.08.2026. This is also pursuant to a Ministry of Defence directive (letter dt. 16.02.2026).

5. A resolution to approve the appointment of Smt. Rolley Mahendra Varma (DIN: 009579478) as a Government Nominee Director with effect from 27.04.2026, as per a Ministry of Defence directive (letter dated 27.04.2026).

6. A resolution to approve the appointment of M/s. MMA and Partners (Firm Registration No. P2015UP081000) as the Secretarial Auditor for a term of five consecutive financial years, from FY 2026-27 to FY 2030-31.

Director Profiles

Brief profiles of the directors subject to appointment/extension resolutions are provided:

  • Shri Shantanu Roy (CMD): DIN 10053283, DOB 18.06.1969. Initial appointment 01.02.2024, extension proposed until 31.01.2027. A Management and Electrical Engineering graduate with 34 years of experience. Also holds the position of CMD at BEML Limited.
  • Shri Anil Jerath (Non-Exec Director): DIN 09543904, DOB 12.08.1966. Initial appointment 01.02.2024, extension proposed until 31.08.2026. A Cost and Management Accountant with 34 years of experience. Also serves as Director (Finance) at BEML Limited.
  • Smt. Rolley Mahendra Varma (Govt. Nominee Director): DIN 009579478, DOB 13.07.1969. Appointment date 27.04.2026. A Science Graduate with a Masters in Journalism and over 32 years of experience in the Ministry of Defence.

Secretarial Auditor Appointment Rationale

The appointment of M/s. MMA and Partners as Secretarial Auditor for a 5-year term is mandated by the amended SEBI LODR Regulation 24A, which requires shareholder approval for such appointments. The firm was previously appointed for a 3-year term (FY2023-24 to FY2025-26) and is a Peer Reviewed Firm.

Voting Instructions and Process

The notice provides extensive, detailed instructions for shareholders to vote remotely via the CDSL platform or to join and vote at the virtual meeting. This includes separate login procedures for demat holders (via CDSL/NSDL) and physical shareholders/non-individual shareholders (via www.evotingindia.com).

Other Practical Information

  • The Annual Report and AGM Notice are being sent electronically to shareholders with registered email IDs.
  • Shareholders holding physical shares are strongly encouraged to dematerialize them.
  • The Scrutinizer for the e-voting process is M/s MMA and partners.
  • Institutional shareholders must send authorizations to the Scrutinizer at fcsmanishmishra@gmail.com.