Type of Meeting: Postal Ballot (No physical meeting)
Cut-off date for determining eligibility for voting: Friday, 28th August, 2026
Proposed Resolutions and Implications
Special Resolution 1: Appointment of Mr. Navjeet Singh Sobti as Independent Director
DIN: 00008393
Designation: Non-Executive, Independent Director
Term: 5 consecutive years from 1st September, 2026 to 31st August, 2031
Not liable to retire by rotation
Remuneration: Entitled to commission on net profits not exceeding 1% in aggregate with all Non-Executive Directors
Qualifications: Fellow Member of the Institute of Chartered Accountants of India
Experience: Accomplished business leader with extensive experience in business development, start-ups, joint ventures, mergers and acquisitions
Special Resolution 2: Appointment of Mr. Amardeep Jain as Whole-time Director
DIN: 11172624
Designation: Executive, Non-Independent, Whole-time Director
Term: 5 consecutive years from 1st September, 2026 to 31st August, 2031
Liable to retire by rotation
Remuneration: Up to a maximum of ₹210 lakhs per annum
Exclusions from remuneration computation: Communication facilities, medical insurance, club fees (max one club), leave encashment, and equity stock options
Equity incentives: Eligible to receive stock options/RSUs under Berger Paints India Limited Employee Stock Option Plan
Termination: Either party can terminate with 3 months' prior written notice
Minimum remuneration: Payable in years with no profits or inadequate profits as per Schedule V of Companies Act, 2013
Qualifications: Chemical Engineer from IIT Delhi
Experience: 20 years in paint and process industry, expertise in manufacturing process optimization and strategic project execution
Voting Process and Methods
Voting Method: Remote e-voting only (no physical polling)
E-voting Service Provider: National Securities Depository Limited (NSDL)
E-voting Period: Commences Monday, 7th September, 2026 at 9:00 AM IST and ends Tuesday, 6th October, 2026 at 5:00 PM IST
Cut-off Date for Eligibility: Friday, 28th August, 2026
Notice Distribution: Sent electronically to members with registered email IDs as of the cut-off date
Scrutinizer Appointment
Mr. A.K. Labh, Practising Company Secretary (FCS: 4848, COP No.: 3238) of M/s A.K. Labh & Co., Company Secretaries appointed as Scrutinizer
Role: To conduct the postal ballot process in a fair and transparent manner
Report Submission: Will submit report to the Chairman after completion of scrutiny
Results Declaration and Compliance
Results Announcement: To be announced not later than 2 working days after e-voting conclusion (on or before 8th October, 2026)
Results Communication: Will be intimated to BSE Limited, National Stock Exchange of India Limited, and Calcutta Stock Exchange Limited
Website Upload: Results and Scrutinizer's Report will be uploaded on Company's website www.bergerpaints.com
Legal Compliance: Process complies with Sections 108 and 110 of Companies Act, 2013, SEBI Listing Regulations, and MCA Circulars
Additional Information
Document Availability: Postal Ballot Notice available on Company website https://www.bergerpaints.com/investors/download and NSDL website www.evoting.nsdl.com
Inspection of Documents: Available electronically from Monday, 7th September, 2026 upon request to specified email addresses
Shareholder Updates: Physical shareholders requested to update email addresses with Company's RTA, M/s MUFG Intime India Private Limited
Institutional Shareholders: Required to submit Board Resolution/Authority Letter to Scrutinizer for vote validation
