Meeting Details

The 40th AGM was held on Friday, 25th September, 2026, at 12:30 P.M. through Video Conferencing (VC) without physical presence of members, in accordance with circulars issued by the Ministry of Corporate Affairs (MCA) and SEBI. The deemed venue was the Registered Office of the Company at Plot No. 4, MIDC, Chalisgaon, Village-Khadki – BK, Taluka, Chalisgaon District-Jalgaon-424101, India. The record date for determining shareholder eligibility was 18th September, 2026.

Proposed Resolutions and Implications

Seven resolutions were proposed for shareholder approval:

Ordinary Business:

1. Receipt, consideration, and adoption of Audited Financial Statements for FY ended 31st March, 2026 with Reports of Board of Directors and Auditors

2. Declaration of final dividend on 0.01% Compulsory Convertible Preference Shares (CCPS)

3. Re-appointment of Ms. Ruhi Mittal (DIN: 07159227) as Non-Executive Director retiring by rotation

4. Appointment of Statutory Auditor and fixation of their remuneration

Special Business:

5. Ratification of remuneration payable to Cost Auditor for FY 2026-27

6. Approval for remuneration payable to Mr. Sushil Sharda (DIN: 03117481) as Whole-Time Director

7. Re-appointment of Mr. Sushil Sharda (DIN: 03117481) as Whole-Time Director and fixation of his remuneration

Voting Process and Methods

The voting process combined remote e-voting and e-voting during the AGM:

  • Remote e-voting was conducted through KFin Technologies Limited from Monday, 21st September, 2026 (09:00 hours) to Thursday, 24th September, 2026 (17:00 hours)
  • E-voting during the AGM was available for members who had not voted during the remote e-voting period
  • Mr. Mihen Halani of M/s Mihen Halani and Associates, Practicing Company Secretaries, was appointed as Scrutinizer to scrutinize the voting process
  • Votes were unblocked post-meeting in the presence of two independent witnesses: Ms. Maitri Dharod and Mr. Dipen Shah

Key Voting Outcomes

Shareholder Participation:

  • Total shareholders on record date: 34,503
  • Shareholders attending meeting through VC: 5 Promoters + 66 Public = 71 total
  • Total votes cast represented 66.2262% of outstanding shares (4,55,52,338 votes out of 6,87,82,985 shares)

Resolution-wise Results:

Resolution 1 (Adoption of Financial Statements):

  • Total votes: 4,55,52,248 (66.2262% of outstanding shares)
  • In favor: 4,55,20,292 (99.93% of votes cast)
  • Against: 31,956 (0.07% of votes cast)
  • Passed as Ordinary Resolution

Resolution 2 (Final Dividend on CCPS):

  • Total votes: 4,55,52,338 (66.2262% of outstanding shares)
  • In favor: 4,55,20,282 (99.93% of votes cast)
  • Against: 32,056 (0.07% of votes cast)
  • Passed as Ordinary Resolution

Resolution 3 (Re-appointment of Ms. Ruhi Mittal):

  • Total votes: 4,55,52,338 (66.2262% of outstanding shares)
  • In favor: 4,54,62,020 (99.80% of votes cast)
  • Against: 90,318 (0.20% of votes cast)
  • Passed as Ordinary Resolution

Resolution 4 (Appointment of Statutory Auditor):

  • Total votes: 4,55,52,338 (66.2262% of outstanding shares)
  • In favor: 4,55,20,382 (99.93% of votes cast)
  • Against: 31,956 (0.07% of votes cast)
  • Passed as Ordinary Resolution

Resolution 5 (Ratification of Cost Auditor Remuneration):

  • Total votes: 4,55,52,338 (66.2262% of outstanding shares)
  • In favor: 4,55,20,282 (99.93% of votes cast)
  • Against: 32,056 (0.07% of votes cast)
  • Passed as Ordinary Resolution

Resolution 6 (Remuneration of Mr. Sushil Sharda):

  • Total votes: 4,53,54,808 (65.9390% of outstanding shares)
  • In favor: 4,53,22,552 (99.93% of votes cast)
  • Against: 32,256 (0.07% of votes cast)
  • Passed as Special Resolution

Resolution 7 (Re-appointment of Mr. Sushil Sharda):

  • Total votes: 4,53,54,808 (65.9390% of outstanding shares)
  • In favor: 4,53,22,056 (99.93% of votes cast)
  • Against: 32,752 (0.07% of votes cast)
  • Passed as Special Resolution

Category-wise Voting Breakdown:

Promoter and Promoter Group (2,83,05,060 shares):

  • 100% participation through e-voting across all resolutions
  • 100% votes in favor on all resolutions
  • No votes cast during polling

Public-Institutions (1,45,07,769 shares):

  • 89.2357% participation through e-voting across most resolutions
  • 100% votes in favor on resolutions 1, 2, 4, 5, 6
  • 99.5507% in favor for resolution 3 (re-appointment of Ms. Ruhi Mittal)
  • No votes cast during polling

Public-Non Institutions (2,59,70,156 shares):

  • ~16.55% participation through e-voting across most resolutions
  • Minor polling participation (0.0126%)
  • High approval rates (99.25-100%) with minor opposition (0.74-0.79%)

Scrutinizer's Role and Findings

Mr. Mihen Halani was appointed as Scrutinizer to scrutinize the voting process in a fair and transparent manner. His responsibilities included:

  • Overseeing both remote e-voting and e-voting during the AGM
  • Maintaining electronic register recording assent/dissent with member particulars
  • Ensuring compliance with Companies Act, 2013 and relevant rules
  • Issuing the Combined Scrutinizer's Report dated September 26, 2026

The Scrutinizer confirmed that all seven resolutions were duly passed with requisite majority based on votes generated from the e-voting system provided by KFin Technologies.

Compliance Confirmation

The document confirms compliance with:

  • Regulation 44(3) of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management & Administration) Rules, 2014
  • MCA Circulars (General Circular No. 20/2020, 14/2020, 17/2020, 09/2023, 09/2024)
  • SEBI Circulars and LODR Regulations
  • Secretarial Standard on General Meetings (SS-2)

Additional Information

The voting results and Scrutinizer's Report were uploaded on the Company's website at www.bharatwireropes.com. The percentages in the report are rounded off to the nearest decimals, and votes of interested parties were not counted in the results.