Bits Limited has issued notice for its 34th Annual General Meeting (AGM) scheduled to be held on Sunday, 27th September, 2026 at 02:30 P.M. (IST) through Video Conferencing (VC)/Other Audio Visual Means (OAVM) facility.
Meeting Agenda
ORDINARY BUSINESSES:
ITEM NO. 1: To consider and adopt the Audited Financial Statements (including Audited Consolidated Financial Statements) of the Company for the financial year ended March 31st, 2026 and the reports of the Board of Directors and Auditors thereon.
ITEM NO. 2: To appoint Mr. Omprakash Ramashankar Pathak (DIN: 01428320) as Director, liable to retire by rotation. He is eligible and offers himself for re-appointment. His current remuneration is Rs. 13,35,000/- and he holds no equity shares in the company. He was first appointed on 13th August, 2013 and attended 8 Board Meetings during 2025-2026.
ITEM NO. 3: To appoint M/S P R P A & COMPANY LLP, FRN: N500344, Chartered Accountants, as Statutory Auditors of the Company for a term of 5 years (from conclusion of 34th AGM till conclusion of 39th AGM) and to fix their remuneration. They replace R.C. CHADDHA & CO. who resigned due to pre-occupation with other professional assignments. The firm holds Peer Review Certificate No. 022402 and has registered office at 342, Ram Nagar, Opp Gurudwara Hari Singh, Krishna Nagar, New Delhi-110051.
ITEM NO. 4: To alter the Object Clause of Memorandum of Association of the Company by inserting new sub-clauses 9 & 10 after existing sub-clause 8 to Clause III(A) to enable the company to carry on business of:
- Manufacturing, assembling, fabricating, processing, repairing, refurbishing, designing, developing, installing, commissioning, operating, maintaining, servicing, upgrading, leasing, hiring, importing, exporting, buying, selling, distributing, supplying industrial, engineering, agricultural, construction, mining, electrical, mechanical, automation machinery
- Importers, exporters, retailers, traders, distributors, dealers, stockists, commission agents, representatives, suppliers of electrical, electronic, electromechanical, and electro-technical components
Voting and Attendance Details
- Record date for voting rights: 19th September, 2026
- Remote e-voting period: Thursday, September 24th, 2026 at 09:00 A.M. to Saturday, September 26th, 2026 at 05:00 P.M.
- Share transfer books closure: Monday, 21st September, 2026 to Sunday, 27th September, 2026 (both days inclusive)
- Scrutinizer: Ms. Pritika Nagi, Practicing Company Secretary (Membership No. 29544)
- Maximum participants: 1000 members on first-come-first-served basis (large shareholders holding 2%+, promoters, institutional investors, directors, KMPs exempt from limit)
Regulatory Compliance Notes
The AGM is being conducted pursuant to:
- General Circular No. 03/2025 dated September 22, 2025 issued by MCA
- SEBI/HO/CFD/CFD-PoD-2/P/CIR/2024/133 dated October 3, 2024
- SEBI Master Circular No. HO/38/13/(4)2026-MIRSD-POD/I/4298/2026 dated February 6, 2026
- SEBI circular dated November 03, 2021 read with circular dated December 14, 2021 and March 16, 2023 regarding physical share KYC requirements
Shareholder Services Information
- Registrar and Transfer Agent: MAS Services Limited (Tel. No. 011 26387281/82/83)
- Company website: www.bits.net.in
- Documents available for inspection at Registered Office during normal business hours
- Special window available till February 4, 2027 for lodgment of physical share transfer requests executed before April 1, 2019