Key Details of the Annual General Meeting

  • Meeting Number: 41st Annual General Meeting
  • Scheduled Date: Wednesday, September 30, 2026
  • Time: 12:30 P.M. IST
  • Mode: Conducted through Video Conferencing (VC) / Other Audiovisual Means (OAVM) without a physical venue, in compliance with MCA Circular No. 09/2024 and SEBI Circular SEBI/HO/CFD/CFDPoD-2/P/CIR/2024/133.
  • Cut-off/Record Date: September 23, 2026. This is the date for determining members eligible to vote.
  • E-voting Service Provider: National Securities Depository Limited (NSDL)
  • Remote E-voting Period: Begins on September 27, 2026, at 09:00 A.M. and ends on September 29, 2026, at 05:00 P.M.
  • E-voting during AGM: Members attending the meeting via VC/OAVM who have not voted remotely will be eligible to vote during the meeting.

Business to be Transacted

Ordinary Business

1. To receive, consider, and adopt the Audited Standalone and Consolidated Financial Statements of the Company for the financial year ended March 31, 2026, together with the Reports of the Board of Directors and the Auditors.

2. To re-appoint Mr. Sushil Kumar Malik (DIN: 00085715) as a Director, who retires by rotation under Section 152(6) of the Companies Act, 2013.

Special Business

3. Ordinary Resolution for Ratification of Cost Auditor Remuneration:

  • Purpose: To ratify the remuneration payable to the Cost Auditors for FY 2026-27, as required by Section 148(3) of the Companies Act, 2013.
  • Cost Auditor: M/s Neeraj Sharma and Co., Cost Accountants (Firm Registration Number 100466).
  • Remuneration: Rs. 60,000/- plus applicable taxes and out-of-pocket expenses.
  • Approval: This remuneration was approved by the Board of Directors on the recommendation of the Audit Committee.

4. Special Resolution for Fixing Managing Director's Remuneration:

  • Purpose: To seek member approval for the remuneration of Mr. Sushil Kumar Malik (DIN: 00085715), Managing Director, for the remainder of his term.
  • Tenure: From July 31, 2026, to July 30, 2028 (a period of two years).
  • Remuneration Breakdown:
  • Basic Salary: Rs. 90,00,000 per annum.
  • House Rent Allowance: Rs. 45,00,000 per annum.
  • Special Management Allowance: Rs. 45,00,000 per annum.
  • Other Benefits: As per Company Policy.
  • Exclusions: Contributions to Provident Fund, superannuation fund, and encashment of unavailed leave are not included in the above limits.
  • Total Annual Cash Remuneration: Rs. 1,80,00,000 (₹1.8 crore).
  • Authority: The Board of Directors and/or the Nomination & Remuneration Committee are authorized to alter the terms and conditions within the aforesaid limits.

Voting Instructions and Procedures

The notice includes extensive, detailed instructions for shareholders on how to vote:

  • For Demat Holders (NSDL & CDSL): Multiple login methods are provided, including via depository participants, NSDL's IDeAS portal, and direct login on the NSDL e-Voting website.
  • For Physical Shareholders: They must use their EVEN (Event Number) and Folio Number to log in.
  • Helpdesk Details: Contact information for NSDL (022-48867000, evoting@nsdl.com) and CDSL (1800-21-09911, helpdesk.evoting@cdslindia.com) is provided for technical support.
  • Institutional Shareholders are required to submit scanned copies of Board Resolutions/Authority letters to the Scrutinizer at jaskansal@yahoo.co.in and evoting@nsdl.com.

Explanatory Statements

  • Item No. 3: Explains the statutory requirement to appoint and ratify the remuneration of a cost auditor.
  • Item No. 4: Justifies the proposed remuneration for the Managing Director, stating it is in the company's interest and was recommended by the Nomination and Remuneration Committee.

Other Procedural Information

  • The notice has been uploaded on the company's website and the websites of BSE Limited (www.bseindia.com) and the National Stock Exchange of India Limited (www.nseindia.com).
  • The facility to appoint a proxy is not available for this VC/OAVM meeting, but body corporates can appoint authorized representatives.
  • Attendance of members through VC/OAVM will be counted for the purpose of quorum under Section 103 of the Companies Act, 2013.
  • Members can submit questions in advance to Corp.compliance@calcomindia.com.

Financial Impact

  • The ratification of cost auditor remuneration will result in an cash outflow of ₹60,000 plus taxes and expenses.
  • The approval of the MD's remuneration will result in an annual cash outflow of ₹1.8 crore for the company for two years.