Postal Ballot Details

  • Voting period: October 14, 2026 (10:00 AM) to November 12, 2026 (5:00 PM)
  • Cut-off date for eligibility: October 9, 2026
  • Results declaration: On or before November 13, 2026
  • Scrutinizer appointed: M/s. NVB & Associates, Practicing Company Secretaries
  • Results will be communicated to BSE Limited and CDSL, and displayed on company website: www.rubramed.com

Resolution 1: Appointment of Statutory Auditor

  • Proposed firm: M/S Garg Agrawal & Agrawal, Chartered Accountants (Firm Registration No.0016137N)
  • Term: Five consecutive years from FY 2026-27 to FY 2030-31
  • Remuneration: To be determined by Board of Directors in consultation with auditors
  • Reason for change: Resignation of erstwhile statutory auditor
  • Firm profile: Over 28 years of experience in statutory audits, internal audits, tax audits, bank audits
  • Partners have handled statutory audits of Engineers India Limited and various nationalized banks
  • The statutory auditor does not hold any shares in the company
  • Board approval date: October 12, 2026

Resolution 2: Change in Designation of Director

  • Director: Mr. Ajay Kumar Agarwal (DIN: 08049735)
  • Designation change: From Additional Director to Whole-time Director
  • Effective period: September 24, 2026 to September 23, 2029
  • Age: 52 years
  • Qualification: Graduated in Commerce
  • Date of first appointment: September 24, 2026
  • Experience: 30+ years in Dairy & Milk Products, FMCG, Laboratory Chemicals & Equipment, Real Estate, Business Development
  • Board meetings attended: 1 during the year
  • Remuneration proposed: NIL
  • Shareholding: NIL
  • Compliance confirmations provided: DIR-2 consent, DIR-8 (non-disqualification), Declaration of Independence, Declaration of no SEBI debarment

Voting Instructions

  • Remote e-voting through CDSL/NSDL systems for demat shareholders
  • Physical shareholders and non-individual shareholders to vote through CDSL e-voting system at www.evotingindia.com
  • Detailed voting instructions provided for different shareholder categories
  • Helpdesk contacts provided for technical assistance: CDSL toll free no. 1800 21 09911, NSDL at 022-4886 7000

Document Availability

  • Postal Ballot Notice available on company website: www.rubramed.com
  • Relevant documents available for inspection until November 12, 2026 at 5:00 PM
  • Members can request inspection via email to rubraltd@gmail.com with required details