Key Quantitative Figures and Dates

  • Postal Ballot Number: PB/2026-27/01
  • Cut-off Date for Shareholder Eligibility: Friday, 29th May, 2026
  • Postal Ballot Notice Date: 29th May, 2026
  • Notice Dispatch Date: 1st June, 2026 (electronic mode only)
  • Newspaper Advertisement Date: 2nd June, 2026 (Business Standard - All India English editions, Aajkaal - Kolkata Bengali edition)
  • E-voting Period: Commenced at 9:00 A.M. on 8th June, 2026 and ended at 5:00 P.M. on 7th July, 2026
  • Scrutinizer's Report Date: 8th July, 2026
  • Result Declaration Date: 8th July, 2026 at 5:00 P.M.
  • Resolution Passing Date: 7th July, 2026
  • Director Term: 5 years from 22nd May, 2026 to 21st May, 2031 (both days inclusive)
  • Minutes Entry Date: 10th July, 2026

Parties Involved

  • Scrutinizers: Shri Raj Kumar Banthia (ACS-17190/CP-18428) as primary scrutinizer, with Shri Manoj Kumar Banthia (ACS 11470/CP-7596) as alternate, both from M/s MKB & Associates, Company Secretaries in Practice, Kolkata
  • E-voting Provider: National Securities Depository Limited (NSDL)
  • New Director: Dr. Rakesh Kumar Jain (DIN: 11683647)
  • Result Declarer: Shri Rajesh Kumar Agarwal, Executive Director

Regulatory Framework

The postal ballot was conducted pursuant to:

  • Sections 108 and 110 of the Companies Act, 2013 and corresponding Rules
  • Ministry of Corporate Affairs guidelines for postal ballot process
  • Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • Companies (Appointment and Qualification of Directors) Rules, 2014
  • Schedule IV of the Companies Act, 2013

Resolution Details

Item No. 1 - Special Resolution: Appointment of Dr. Rakesh Kumar Jain as an Independent Director

Dr. Jain was previously appointed as an Additional Director in the Independent category and submitted a declaration meeting the independence criteria under:

  • Section 149(6) of the Companies Act, 2013
  • Regulation 16(1)(b) of the SEBI Listing Regulations

The company received a notice in writing under Section 160(1) of the Companies Act from a member proposing his candidature. The appointment is based on the recommendation of the Nomination and Remuneration Committee and approval of the Board of Directors.

Voting Process

The resolution was approved with requisite majority through remote e-voting only (no physical ballot option). The Board authorized the Chairman to declare results, and Shri Rajesh Kumar Agarwal, Executive Director, announced the results.

Authorization

The Board of Directors, individual Directors, and Company Secretary were authorized to perform all necessary acts to give effect to the resolution.

Document Certification

The minutes were certified as a true copy by the Chairman on 10th July, 2026 at Kolkata.