Meeting Details

  • Event: 128th Annual General Meeting
  • Date: Thursday, 6th August, 2026
  • Time: 11:00 A.M. (IST)
  • Mode: Video Conferencing (VC) / Other Audio-Visual Means (OAVM) facility provided by National Securities Depository Limited (NSDL)
  • Cut-off date: Thursday, 30th July, 2026 for determining members entitled to vote

Ordinary Business Agenda

1. Adoption of Financial Statements

To receive, consider and adopt the audited financial statements of the Company for the financial year ended 31st March, 2026 together with the reports of the Board of Directors and the Auditors thereon.

2. Declaration of Dividend

To declare dividend of ₹25 (Rupees twenty five only) per ordinary share on 58,41,875 ordinary shares of face value of ₹10 each (250%), amounting to ₹14,60,46,875 (Rupees fourteen crores sixty lakhs forty-six thousand eight hundred and seventy-five only) for the financial year ended 31st March, 2026.

Dividend Payment Details:

  • Record Date: Thursday, 30th July, 2026
  • Payment Date: On and from Tuesday, 11th August, 2026
  • Mode: Electronic payment to bank accounts
  • Taxation: Subject to deduction of tax at source as per Income Tax Act, 2025

3. Re-appointment of Director

To appoint a director in place of Mr. Utkarsh Kanoria (DIN 06950837), who retires by rotation and, being eligible, offers himself for re-appointment.

Director Details:

  • Name: Mr. Utkarsh Kanoria
  • DIN: 06950837
  • Age: 33 years
  • Date of first appointment: 24th May, 2017
  • Current Position: Wholetime Director
  • Remuneration: ₹368.52 lakhs during year ended 31st March, 2026
  • Shareholding: 2,14,523 ordinary shares as on 31st March, 2026
  • Board Meeting Attendance: 4 out of 4 meetings during 2025-26

Special Business Agenda

4. Payment of Commission to Non-Executive Directors

Resolution Type: Ordinary Resolution

Details: Pursuant to Section 197 of Companies Act, 2013 and Regulation 17(6) of SEBI Listing Regulations, to approve payment of commission to existing non-executive directors, including independent directors, in each financial year till expiry of their term.

Key Terms:

  • Total commission shall not exceed 1% of net profits computed under Section 198 of Companies Act, 2013
  • Board authorized to determine the amount payable each year
  • In absence or inadequacy of profits, commission not exceeding ceiling under Section II of Part II of Schedule V
  • Commission is in addition to sitting fees for board/committee meetings

5. Ratification of Cost Auditor Remuneration

Resolution Type: Ordinary Resolution

Details: Pursuant to Section 148 of Companies Act, 2013, to ratify remuneration of ₹40,000 (plus applicable taxes and reimbursement of out-of-pocket expenses) payable to M/s D. Radhakrishnan & Co., Cost Accountants (Registration No. 000018) for conducting cost audit for financial year ending 31st March, 2027.

Voting Arrangements

Remote e-voting Period:

  • Commences: Saturday, 1st August, 2026 at 10:00 a.m. (IST)
  • Ends: Wednesday, 5th August, 2026 at 5:00 p.m. (IST)

E-voting Service Provider: National Securities Depository Limited (NSDL)

Scrutinizer: Mr. Rahul Srivastava, practising company secretary

Results Declaration: Within two working days from conclusion of AGM

Dividend Taxation Details

The document includes comprehensive communication on tax deduction at source on dividend payments as per Income Tax Act, 2025:

For Resident Members:

  • No TDS if aggregate dividend ≤ ₹10,000 during tax year 2026-27 and valid PAN available
  • TDS @ 10% where valid PAN available (if dividend > ₹10,000)
  • TDS @ 20% if PAN not available/inoperative
  • Option to submit Form 121 for nil deduction if eligible
  • Lower/NIL deduction certificate under Section 395 accepted

For Non-Resident Members:

  • TDS @ 20% (plus surcharge and cess) generally applicable
  • TDS @ 10% for Category III AIF in IFSC and Category I FPIs
  • TDS @ 30% for residents of notified jurisdictional areas
  • Option to claim treaty benefits by submitting TRC, Form 41, and declaration

Document Submission Deadline:

All documents including PAN, Form 121, declarations must be submitted to Registrar on or before Record Date (Thursday, 30th July, 2026)

Shareholder Services Information

Registrar and Share Transfer Agent: M/s Maheshwari Datamatics Private Limited

Address: 23, R.N. Mukherjee Road, 5th Floor, Kolkata - 700001

Company Contact:

Additional Compliance Information

  • IEPF Transfer: Unpaid/unclaimed dividend for FY2018-19 and corresponding shares due for transfer to IEPF during August 2026
  • Physical Share Dematerialization: SEBI mandate for all investor service requests to be processed in dematerialized form only
  • KYC Compliance: Physical folios must have PAN, contact details, bank account details, and specimen signature updated
  • Nomination: Members encouraged to provide nomination details for smooth transmission
  • SMART ODR: SEBI's Online Dispute Resolution portal available for unresolved grievances

Annexures Included

1. Annexure: Director information for Mr. Utkarsh Kanoria

2. Annexure 1: Form 121 for declaration under section 393(6)

3. Annexure 2: Format for declaration regarding category and beneficial ownership

4. Annexure 3: Format for declaration to avail tax treaty benefits

The notice and annual report will be available on company website (www.cheviotgroup.com) and stock exchange websites (BSE and NSE).