AGM Details

The 37th Annual General Meeting of CIL Securities Limited will be held on Wednesday, 30th September, 2026 at 11:00 A.M. IST through Video Conferencing (VC)/Other Audio Visual Means (OAVM).

Ordinary Business

Item 1: Adoption of Financial Statements

To consider and adopt the Audited Financial Statement of the Company for the financial year ended 31st March, 2026 and the reports of the Board of Directors and Auditors thereon. This will be conducted as an Ordinary Resolution.

Item 2: Appointment of Director

To appoint Mr. Piyush Modi (DIN: 00036680), who retires by rotation as a Director. This will be conducted as an Ordinary Resolution.

Special Business

Item 3: Continuation of Independent Director

To consider and approve the continuation of the Directorship of Mr. Santosh Kumar Rathi (DIN: 06478349) as an Independent Director upon attaining the age of Seventy-Five (75) years on 08th November, 2027. This requires a Special Resolution pursuant to Regulation 17(1A) of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

Explanatory Statement for Item No. 3

Mr. Santosh Kumar Rathi was appointed as an Independent Director for a term of five consecutive years with effect from 27th April, 2024. The Board recommends his continuation based on his vast experience, knowledge of the industry, and significant contribution to the Board and its Committees. The Company has received necessary declarations confirming he meets independence criteria under Section 149(6) of the Companies Act, 2013 and Regulation 16(1)(b) of SEBI LODR Regulations.

Director Details

Mr. Santosh Kumar Rathi (Item No. 3)

  • Date of Birth: Not specified (will attain 75 years on 08th November, 2027)
  • Qualification: Not specified
  • Expertise: Services and Real Estate
  • Shares held: NIL
  • Directorships: Aluwind Infra-Tech Limited
  • Committee Memberships: Chairperson of Audit Committee, Stakeholders Relation Committee, and Nomination & Remuneration Committee at Aluwind Infra-Tech Limited
  • Remuneration: Sitting Fees for Board Meetings
  • Relationship: Not related to any other Director or Key Managerial Personnel

Mr. Piyush Modi (Item No. 2)

  • Date of Birth: 20th February, 1971
  • Qualification: Graduate in Commerce
  • Expertise: 28 years of experience in financial services and Capital Market operations
  • Date of First Appointment: 31st January, 2003
  • Shares held: 500 Equity shares
  • Directorships in listed companies: NIL
  • Remuneration: NIL
  • Relationship: Not related to any managerial person or Director of the Company

Voting Information

Remote E-Voting Period

Begins: 27th September, 2026 at 10:00 A.M. (IST)

Ends: 29th September, 2026 at 5:00 P.M. (IST)

Cut-off date (record date): 23rd September, 2026

E-Voting Service Provider

Central Depository Services (India) Limited (CDSL)

Voting Methods

  • Individual shareholders with demat accounts can vote through CDSL/NSDL platforms
  • Physical shareholders can vote using Folio Number and PAN details
  • Non-Individual shareholders must register through the "Corporates" module on www.evotingindia.com

Important Notes

IEPF Transfer

The Company will transfer Equity Shares and Final Dividend for the year ended 31st March, 2019 to the Investor Education and Protection Fund (IEPF) as per regulations. Members can claim these by submitting Form IEPF-5 available at www.iepf.gov.in.

SEBI Circular for Physical Shares

SEBI Circular dated 30th January 2026 provides a special window from 05th February 2026 to 04th February 2027 for transfer and dematerialisation of physical equity shares sold or purchased prior to 01st April 2019, subject to a lock-in period of one year from dematerialisation.

Physical Shareholder Requirements

Shareholders holding physical shares must furnish PAN, KYC, Nomination details (Form SH-13 or opt-out declaration Form ISR-3), contact details, bank account details, and specimen signature to the Registrar and Transfer Agent.

Meeting Attendance

Members can join the AGM 15 minutes before and after scheduled time. Facility available to at least 1,000 members on first come first served basis, excluding large shareholders (2%+ holding), promoters, institutional investors, directors, KMPs, committee chairpersons, and auditors who can attend without restriction.

Scrutinizer Appointment

Mr. Thomas Joseph Lloyd, Practicing Advocate, appointed as scrutinizer to scrutinize voting during Remote E-voting and venue voting.

Document Availability

The Register of Directors and Key Managerial Personnel, Register of Contracts, and relevant documents will be available electronically for inspection by members from the date of notice circulation up to the AGM date.