Meeting Details

The 96th Annual General Meeting will be held on Friday, September 25, 2026 at 11:30 A.M. (IST) through Video Conferencing/Other Audio Visual Means (VC/OAVM). The deemed venue for the AGM is the registered office of the Company at 21, Strand Road, Kolkata - 700 001.

Agenda Items

Ordinary Business:

1. Adoption of Audited Financial Statements: To receive, consider and adopt the Audited Financial Statements of the Company for the financial year ended March 31, 2026, along with the Reports of the Board of Directors and Auditors thereon.

2. Appointment of Mr. Hemant Bangur (DIN: 00040903): To appoint a Director in place of Mr. Hemant Bangur who retires by rotation in terms of Section 152(6) of the Companies Act, 2013 and being eligible, offers himself for re-appointment.

Special Business:

3. Re-appointment of Mr. C.P. Sharma (DIN: 00258646) as Whole-time Director: Special Resolution for re-appointment of Mr. C.P. Sharma as Whole-time Director for a further period of three years with effect from June 15, 2026 at a consolidated salary of ₹60,000 per annum.

4. Appointment of Mr. Ghanshyam Mundhra (DIN: 02653423) as Independent Director: Special Resolution for appointment of Mr. Ghanshyam Mundhra as an Independent Director for a first term of 5 consecutive years from July 24, 2026.

Director Details

Mr. Hemant Bangur (DIN: 00040903)

  • Date of Birth: April 21, 1972 (54 years)
  • Nationality: Indian
  • Date of first appointment: September 1, 2017
  • Designation: Non-Executive Non-Independent Director
  • Qualifications: Masters in International Trade
  • Expertise: Jute, Plantation, Fertilizer, Paper, Real Estate and Financial Services industry with expertise in operations, corporate governance and restructuring, finance, taxation and legal matters
  • Equity shares held: 29,719
  • Committee membership: Nomination & Remuneration Committee - Member
  • Attended 4 out of 4 board meetings in FY 2025-2026

Mr. C.P. Sharma (DIN: 00258646)

  • Date of Birth: June 2, 1963 (63 years)
  • Nationality: Indian
  • Date of first appointment: October 7, 2013
  • Designation: Whole-time Director
  • Qualifications: B.COM, LLB
  • Expertise: 38 years of experience in finance, taxation, legal and professional matters
  • Equity shares held: 100
  • Committee membership: Audit Committee - Member, Stakeholders Relationship Committee - Chairman
  • Last remuneration: ₹0.36 lacs per annum
  • Proposed remuneration: ₹0.60 lacs per annum
  • Attended 4 out of 4 board meetings in FY 2025-2026

Mr. Ghanshyam Mundhra (DIN: 02653423)

  • Date of Birth: July 1, 1961 (65 years)
  • Nationality: Indian
  • Date of first appointment: July 24, 2026 (as Additional Director)
  • Designation: Non-Executive Independent Director
  • Qualifications: B.COM from University of Calcutta
  • Expertise: Finance, accounts, general management
  • Equity shares held: Nil
  • Committee membership: Audit Committee - Member, Stakeholders Relationship Committee - Member
  • Remuneration: Sitting fees for attending Board/Committee meetings and reimbursement of expenses

Record Date and Share Transfer Book Closure

The Register of members and share transfer books of the Company will remain closed from Monday, September 21, 2026 to Friday, September 25, 2026 (both days inclusive) for the purpose of AGM.

Electronic Voting Details

  • Remote e-voting period: Tuesday, September 22, 2026 at 9 A.M. to Thursday, September 24, 2026 at 5 P.M.
  • Cut-off date (record date): Friday, September 18, 2026
  • E-voting service provider: Central Depository Services (India) Limited (CDSL)
  • Scrutinizer: Ms. Sweety Kapoor, Practising Company Secretary (Membership No. FCS: 6410; CP No: 5738)

Additional Information

  • Notice and Annual Report are being sent only electronically to members with registered email IDs
  • Physical attendance of members has been dispensed with
  • Facility for appointment of proxies is not available for this AGM
  • Members can access the notice on company website: www.cochinmalabar.in
  • Corporate members must send scanned certified copy of board resolution authorizing representatives
  • The company has established Online Dispute Resolution Portal access at https://www.cochinmalabar.in/online-dispute-resolution.html