Type of Meeting and Voting Process

This is a Postal Ballot process conducted through electronic voting (e-Voting) only, without any physical meeting. The voting will be conducted exclusively through electronic means as per MCA Circular No. 03/2025 dated September 22, 2025 and other relevant circulars.

Proposed Resolution

Item No. 1: To appoint Mr. Manish Anandani (DIN: 07257875) as the Managing Director and Chief Executive Officer of the Company.

This is an Ordinary Resolution that encompasses:

  • Appointment as Director liable to retire by rotation
  • Appointment as Managing Director and CEO for 5 consecutive years effective September 28, 2026
  • Designation as Key Managerial Personnel under Section 203 of the Companies Act, 2013

Voting Process and Timeline

  • Voting Method: e-Voting only through NSDL platform
  • Cut-off Date: Friday, October 23, 2026
  • Voting Period: Saturday, October 31, 2026 at 8:00 AM IST to Sunday, November 29, 2026 at 5:00 PM IST
  • Result Declaration: On or before December 1, 2026

Scrutinizer Appointment

The Company has appointed Mr. S. N. Ananthasubramanian (FCS 4206) or failing him Mr. S. N. Viswanathan (FCS 13685) of S. N. Ananthasubramanian & Co., Practicing Company Secretaries, to act as the scrutinizer to ensure a fair and transparent e-Voting process.

Key Terms of Appointment

Remuneration Details for Mr. Manish Anandani:

  • Salary including allowances and LTA: Up to ₹65,00,000 per month
  • Commission/Performance Linked Incentive: Not exceeding 1% of net profit, not exceeding amount equivalent to salary
  • Perquisites: Monetary value restricted to ₹2,50,00,000 per annum
  • Term: 5 years with effect from September 28, 2026
  • Notice Period: 3 months advance notice or payment in lieu

Background and Qualifications

Mr. Manish Anandani brings approximately 30 years of experience, previously serving as Managing Director for India and South Asia at Kenvue (Johnson & Johnson Consumer Health). He holds a degree in Electronics, an MBA in Marketing, and an Executive MBA (Leadership) from the Tuck School of Business, USA.

Compliance and Regulatory References

The notice complies with:

  • Sections 108, 110, 102, 196, 197, 198, 203 of Companies Act, 2013
  • Rule 20 and Rule 22 of Companies (Management and Administration) Rules, 2014
  • Regulation 44 of SEBI Listing Regulations
  • Secretarial Standard SS-2
  • MCA Circular No. 03/2025 dated September 22, 2025

Document Availability

The notice is available on:

  • Company website: https://www.colgateinvestors.co.in/
  • NSDL website: www.evoting.nsdl.com
  • BSE website: www.bseindia.com
  • NSE website: www.nseindia.com

Additional Information

The resolution shall be deemed passed on the last date of e-Voting (November 29, 2026) if requisite votes are received. Physical copies of the notice are not being sent; only electronic communication to registered email addresses. Institutional shareholders must submit Board Resolutions/Authority letters to the scrutinizer at scrutinizer@snaco.net.