Meeting Details

This is a postal ballot process, not a physical meeting. The voting is conducted entirely through electronic means (remote e-voting). The cut-off date for determining eligibility to vote was September 18, 2026. The remote e-voting period is scheduled from September 25, 2026, commencing at 00:00 hrs, and will end on October 24, 2026, at 17:00 hrs (IST).

Proposed Resolutions and Implications

Two ordinary resolutions are proposed for shareholder approval:

Resolution 1: Approval for Increase in Authorised Share Capital and Alteration of Memorandum of Association

  • To increase the Authorised Share Capital from ₹11,00,00,000 (divided into 11,00,00,000 equity shares of ₹1 each) to ₹22,00,00,000 (divided into 22,00,00,000 equity shares of ₹1 each).
  • To consequentially alter Clause V of the company's Memorandum of Association (MOA) to reflect the new authorised capital.

Resolution 2: Issuance of Bonus Equity Shares

  • To issue bonus shares in the ratio of 1:1 (one new equity share for every one existing equity share held).
  • To capitalize a sum of ₹10,46,16,204 from the securities premium account to fund the bonus issue.
  • The new bonus shares will rank pari passu with existing equity shares in all respects.
  • The record date for determining eligibility for the bonus shares will be fixed later by the Board of Directors.
  • The bonus issue must be implemented within two months from the date of the Board meeting (September 23, 2026), subject to shareholder approval.

Voting Process and Methods

The voting will be conducted solely through remote e-voting (electronic means). The company has appointed Central Depository Services (India) Limited (CDSL) to facilitate the e-voting process. Physical ballot forms are not being sent. The notice was sent electronically to all members whose email IDs were registered with the company or their Depository Participants as of the cut-off date (September 18, 2026).

Scrutinizer's Role

Mr. Ashish Shah, proprietor of M/s. Ashish Shah & Associates, Practicing Company Secretaries, Ahmedabad, has been appointed as the Scrutinizer to scrutinize the e-voting process in a fair and transparent manner. The Scrutinizer will submit the results to the Chairman of the company after completing the scrutiny.

Compliance with Laws and Regulations

The notice confirms compliance with:

  • The Companies Act, 2013 (Sections 108, 110, and others)
  • The Companies (Management and Administration) Rules, 2014
  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (Regulation 44)
  • SEBI Circular No. SEBI/HO/CFD/CFD-PoD-2/P/CIR/2024/133 dated October 3, 2024
  • Ministry of Corporate Affairs (MCA) General Circular Nos. 14/2020, 17/2020, 20/2020, and the latest 03/2025 dated September 22, 2025
  • Securities and Exchange Board of India (Issue of Capital and Disclosure Requirements) Regulations, 2018

Additional Information

  • The present paid-up share capital of the company is ₹10,46,16,204, divided into 10,46,16,204 equity shares of ₹1 each, fully paid-up.
  • The company states that none of its Directors, Key Managerial Personnel, or their relatives are concerned or interested in the resolutions, except to the extent of their shareholding.
  • The results of the postal ballot will be displayed on the company's website (www.concordbiotech.com), CDSL's website (www.evotingindia.com), and communicated to BSE Limited and the National Stock Exchange of India Limited within two working days from the end of the voting period.
  • The resolutions, if approved, will be deemed passed on the last date of the remote e-voting period, i.e., October 24, 2026.