Key Resolutions and Details

1. Appointment of Statutory Auditor

  • Resolution Type: Ordinary Resolution
  • Current Auditor: M/s. D D S & Associates, Chartered Accountants, Ahmedabad (FRN: 120362W) resigned, creating casual vacancy
  • Proposed Auditor: M/s. Sarang Shivajirao Chavan & Associates, Chartered Accountants, Ahmedabad (FRN: 159649W)
  • Term: To hold office till conclusion of ensuing Annual General Meeting
  • Remuneration: To be decided by any Director in consultation with auditors plus reimbursement of travelling and out-of-pocket expenses
  • Regulatory Reference: Section 139(8) of Companies Act, 2013

2. Appointment of Mr. Jignesh Manilal Shrimali

  • Resolution Type: Ordinary Resolution
  • DIN: 11673722
  • Position: Non-Executive and Non-Independent Director
  • Initial Appointment: 25th April, 2026 as Additional Director
  • Qualifications: Secondary Education
  • Experience: Significant experience in sales and marketing of agro products (oil seeds and pulses), market development, customer relationships, and distribution
  • Retirement: Liable to retire by rotation
  • Shareholding: Nil shares as on date
  • Board Meetings Attended: 3 meetings till date

3. Appointment of Mr. Chirag Jonwal

  • Resolution Type: Special Resolution
  • DIN: 11663060
  • Position: Non-Executive Independent Director
  • Initial Appointment: 27th April, 2026 as Additional Director
  • Qualifications: Secondary Education
  • Term: 5 consecutive years from 27th April, 2026 to 26th April, 2031
  • Declaration: Received independence declaration as per Section 149 of Companies Act, 2013
  • Profile: Young and dynamic individual expected to contribute to effective decision making, corporate governance, transparency, and ethical business practices
  • Shareholding: Nil shares as on date
  • Board Meetings Attended: 2 meetings during the year

4. Appointment of Mr. Dipak Rana

  • Resolution Type: Special Resolution
  • DIN: 11743872
  • Position: Non-Executive Independent Director
  • Initial Appointment: 2nd June, 2026 as Additional Director
  • Qualifications: Bachelor of Commerce
  • Term: 5 consecutive years from 2nd June, 2026 to 1st June, 2031
  • Declaration: Received independence declaration as per Section 149 of Companies Act, 2013
  • Experience: Over 3 years experience in accounting and financial activities, bookkeeping, financial reporting, taxation, regulatory compliance, accounts payable/receivable, financial statements preparation, bank reconciliation, GST, TDS compliance
  • Shareholding: Nil shares as on date
  • Board Meetings Attended: Nil meetings during the year

5. Appointment of Mr. Yatharth Mimrot

  • Resolution Type: Special Resolution
  • DIN: 11640738
  • Position: Non-Executive Independent Director
  • Initial Appointment: 2nd June, 2026 as Additional Director
  • Qualifications: Bachelor of Commerce
  • Term: 5 consecutive years from 2nd June, 2026 to 1st June, 2031
  • Declaration: Received independence declaration as per Section 149 of Companies Act, 2013
  • Experience: Over 3 years hands-on experience in agri commodities, procurement, quality assessment, price fluctuations, supply chain management, marketing agro products, market research, demand analysis, dealer network development
  • Shareholding: Nil shares as on date
  • Board Meetings Attended: Nil meetings during the year

Voting Process Details

  • Voting Method: Remote e-voting only through NSDL
  • Cut-off Date: Friday, 19th June, 2026 for determining eligible shareholders
  • Voting Period: Tuesday, 23rd June, 2026 at 09:00 AM IST to Wednesday, 22nd July, 2026 at 05:00 PM IST
  • Scrutinizer: Mr. Jay Pandya, Proprietor of M/s. Jay Pandya & Associates, Company Secretaries, Ahmedabad (Membership No. ACS 63213, Certificate of Practice No. 24319)
  • Result Declaration: On or before Friday, 24th July, 2026 (within two working days from conclusion of e-voting)
  • Deemed Passing Date: Wednesday, 22nd July, 2026 if resolutions receive requisite majority

Distribution Method

  • Electronic Only: Notice sent only by electronic mode to members with registered email addresses
  • No Physical Copies: Hard copies of Postal Ballot Notice with Postal Ballot Forms and pre-paid business envelope will not be sent
  • Website Availability: Notice available on company website (www.planterspolysacks.com), BSE website (www.bseindia.com), and NSDL website (www.evoting.nsdl.com)

Financial Impact

Not quantified in the disclosure. The appointments involve director positions with no remuneration mentioned except for the statutory auditor whose remuneration will be decided later.