Meeting Details

  • Date: Wednesday, September 30, 2026
  • Time: 11:30 AM to 12:10 PM
  • Location: Registered office at 16-18A Industrial Estate, Ratlam, Madhya Pradesh 457001
  • Type: 28th Annual General Meeting (AGM)
  • Cut-off Date: Friday, September 25, 2026 for determining voting entitlements

Proposed Resolutions and Implications

Three ordinary resolutions were proposed:

1. To receive, consider and adopt the audited financial statements (standalone) for the year ended March 31, 2026 together with reports of Board of Directors and Statutory Auditors

2. To appoint Mr. Arvind Kataria (DIN: 00088771) as Whole Time Director who retires by rotation and is eligible for re-appointment

3. Ratification of remuneration of ₹65,000 plus applicable taxes and expenses payable to M/s. M. P. Turakhia & Associates, Cost Accountants, as Cost Auditors for FY 2026-2027

Voting Process and Methods

  • Remote e-voting: Conducted through Central Depository Services Limited (CDSL) platform at www.evotingindia.com
  • Voting period: Sunday, September 27, 2026 at 9:00 AM to Tuesday, September 29, 2026 at 5:00 PM
  • Physical ballot: Conducted during the AGM for shareholders who had not voted remotely
  • Scrutinizer: CS Shweta Garg, Practicing Company Secretary, was appointed to scrutinize both remote e-voting and physical ballot processes

Key Voting Outcomes

Item No. 1: Adoption of Financial Statements

  • Total votes cast: 2,930,456
  • In favor: 2,930,456 votes (100.00%)
  • Against: 0 votes (0.00%)
  • Voter breakdown: 17 members voted remotely (2,472 votes), 39 members voted physically (2,927,984 votes)

Item No. 2: Re-appointment of Mr. Arvind Kataria

  • Total votes cast: 101,759
  • In favor: 101,559 votes (99.80%)
  • Against: 200 votes (0.20%)
  • Voter breakdown: 17 members voted remotely (2,472 votes total, with 2,272 in favor and 200 against), 32 members voted physically (99,287 votes in favor)

Item No. 3: Ratification of Cost Auditor's Remuneration

  • Total votes cast: 2,930,456
  • In favor: 2,930,456 votes (100.00%)
  • Against: 0 votes (0.00%)
  • Voter breakdown: 17 members voted remotely (2,472 votes), 39 members voted physically (2,927,984 votes)

Scrutinizer's Role and Findings

CS Shweta Garg was responsible for:

  • Scrutinizing both remote e-voting and physical ballot processes
  • Ensuring shareholders who voted remotely did not vote again physically
  • Receiving from CDSL the names, folio numbers, and shareholding of members who voted remotely (but not their voting choices)
  • Unblocking and downloading remote e-voting results on September 30, 2026 at 02:14 PM
  • Counting physical ballots after the AGM concluded at 12:10 PM
  • Confirming all resolutions passed with requisite majority

The scrutinizer confirmed that electronic data and relevant records would be handed over to the Company Secretary for preservation after the chairman approves and signs the meeting minutes.

Compliance with Laws and Regulations

The disclosure confirms compliance with:

  • Regulation 44(3) of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • Section 108 and 109 of Companies Act, 2013
  • Rule 20 and 21 of Companies (Management and Administration) Rules, 2014
  • MCA Circulars dated May 5, 2020, April 8, 2020, and April 13, 2020
  • SEBI Circular dated May 12, 2020
  • Notice was dispatched via speed post and electronic mode on September 7, 2026

Signatories and Roles

  • Krutika Maheshwari: Company Secretary and Compliance Officer - signed the disclosure letter dated October 1, 2026
  • CS Shweta Garg: Practicing Company Secretary - prepared and signed the scrutinizer's report dated October 1, 2026

Additional Meeting Details

Attendance:

  • Directors present: Mr. Praveen Kataria (Managing Director), Mr. Arvind Kataria (Whole Time Director and CFO), Mr. Anil Kumar Mehta (Independent Director and Chairman), Mr. Kantilal Kataria (Non-Executive Director)
  • Directors absent: Mrs. Madhubala Jain (Independent Director), Ms. Suhani Kataria (Non-Executive Director)
  • Others present: Mrs. Krutika Maheshwari (Company Secretary), CS Shweta Garg (Secretarial Auditor), CA Sachin Moonat (Internal Auditor)
  • Shareholders present: 39 out of 21,716 total shareholders as of cut-off date

Meeting Proceedings:

  • No proxies were received
  • Notice of meeting was read by the Company Secretary
  • Required documents and statutory registers were available for inspection
  • Chairman presented company's performance and future plans
  • Question and answer session was conducted where shareholder queries were addressed
  • Meeting concluded with a vote of thanks