Key Dates and Events

  • AGM Date: Friday, September 18, 2026 at 11:30 AM IST
  • Meeting Format: Video Conferencing (VC) / Other Audio-Visual Means (OAVM)
  • Record Date for Dividend: September 11, 2026
  • Dividend Payment Date: On or from September 22, 2026
  • Remote e-Voting Period: September 14, 2026 (9:00 AM) to September 17, 2026 (5:00 PM)

Ordinary Business Items

1. Adoption of Financial Statements: To receive, consider and adopt:

  • Audited Consolidated Financial Statements for FY2025-26 with Auditors' reports
  • Audited Standalone Financial Statements for FY2025-26 with Board of Directors and Auditors' reports

2. Dividend Declaration: To declare Final Dividend of ₹5 per Equity Share of face value ₹5 each (100%) for financial year ended March 31, 2026

3. Director Reappointment: To re-appoint Dr. Lalit S. Kanodia (DIN: 00008050) who retires by rotation

Special Business Item

4. Reappointment of Rahul L. Kanodia as Vice-Chairman & CEO: Special Resolution for reappointment as Whole-Time Director for 5 years from February 22, 2027 to February 21, 2032 with following remuneration structure:

Remuneration Package Details:

  • Basic Salary: ₹1,85,53,782 per annum
  • House Rent Allowance: 50% of Basic Salary (₹92,76,891 per annum)
  • Conveyance Allowance: ₹92,76,890 per annum
  • Club Fees: Maximum of two clubs (annual membership fee only)
  • Performance Linked Variable Incentive: Up to 1.75% of net profits computed under Section 198 of Companies Act, 2013
  • Commission: Up to 3% of net profits computed under Section 198 of Companies Act, 2013
  • Other Benefits: Insurance, leave with full pay, gratuity, vehicle, tele-communication facilities as per company rules

Financial Impact Considerations:

  • Remuneration may exceed 5% of net profits in any financial year during tenure
  • Gross remuneration may be increased up to 25% per annum subject to Board approval
  • Minimum remuneration payable even in years of no profits or inadequate profits for up to 3 years

Financial Performance Context (from Annexure)

| Particulars | FY 2025-26 (₹ Crores) | FY 2024-25 (₹ Crores) |

| Turnover | 672.14 | 710.52 |

| Profit after Tax | 89.43 | 55.36 |

Director Background Information

  • Rahul L. Kanodia: Current remuneration for FY2025-26 was ₹6.24 crore (Salary: ₹3.30 crore, Benefits: ₹0.24 crore, Commission: ₹2.70 crore) plus Incentive of ₹1.89 crore (Total: ₹8.13 crore)
  • Lalit S. Kanodia: Holds 1,23,38,276 equity shares as of notice date
  • Rahul L. Kanodia: Holds 209 equity shares as of notice date

Voting and Participation Procedures

  • Scrutinizer: Mr. Swapneel Vinod Patel, Practicing Company Secretary (Shah Patel & Associates)
  • e-Voting Service Provider: National Securities Depository Limited (NSDL)
  • Voting Rights: Proportional to paid-up equity share capital as of September 11, 2026 cutoff date
  • Participation Limit: 1,000 members on first-come first-served basis (excludes large shareholders, promoters, institutional investors, directors, KMPs, committee chairpersons, auditors)
  • Speaker Registration: Members must register by September 11, 2026 to speak during AGM

Document Distribution

  • Notice and Annual Report sent electronically to members with registered email addresses
  • Physical letter with web-link provided to shareholders without registered email addresses
  • Documents available on company website: https://www.datamatics.com/about-us/investor-relations/financials

Additional Shareholder Information

  • TDS on Dividend: Applicable as per Income Tax Act 2025, documents must be submitted by September 11, 2026
  • Unclaimed Dividends: Transfer to IEPF after 7 consecutive years of non-encashment
  • Physical Share Transfers: Special relodgement window available till February 4, 2027 for transfers rejected before April 1, 2019
  • ODR Portal: Available for dispute resolution at https://smartodr.in/login

Foreign Investments

The Company has total investments of ₹65.20 Crores in 6 wholly owned foreign subsidiaries.