Meeting Details

This is a Postal Ballot process, not a physical meeting. The voting is conducted entirely through remote e-voting. The process is deemed to have been conducted on the last date of e-voting, which is Wednesday, November 25, 2026.

Proposed Resolution and Implications

The single special resolution proposed is for the re-appointment of Mr. Thiyagarajan Kumar (DIN: 00735914) as a Non-Executive (Independent) Director.

  • Term: A second consecutive term of three years, from February 10, 2027, to February 09, 2030.
  • Rationale: The re-appointment is based on the annual Board performance evaluation and his skills in Accountancy & Audit, Banking, Economics, Finance, Risk Management, Human Resources, Business Management, and Merger & Acquisition.
  • Remuneration: He will be paid sitting fees and reimbursement of expenses for attending Board and Committee meetings, as approved by the Board.
  • Compliance: The resolution notes compliance with the Companies Act, 2013, SEBI LODR Regulations, the Banking Regulation Act, 1949, and relevant RBI circulars. It highlights that the Banking Regulation Act limits the total tenure of a Non-Executive Director to eight years.

Voting Process and Methods

The voting will be conducted solely through remote e-voting (electronic voting).

  • Service Provider: Central Depository Services (India) Limited (CDSL) has been engaged to facilitate the remote e-voting.
  • Cut-off Date: The eligibility for voting is based on the Register of Members/Register of Beneficial Owners as of Friday, October 23, 2026.
  • Voting Period: The remote e-voting period commences at 9:00 a.m. (IST) on Tuesday, October 27, 2026, and ends at 5:00 p.m. (IST) on Wednesday, November 25, 2026.
  • Access Methods: Detailed instructions are provided for shareholders holding shares in both demat and physical form, including login procedures through depositories (CDSL/NSDL) and directly via CDSL's website (www.evotingindia.com).
  • EVSN: The Electronic Voting Sequence Number for this ballot is 261021003.

Key Voting Outcomes

The results of the Postal Ballot are not declared in this document, as it is the notice initiating the process.

  • The results, along with the Scrutinizer's report, will be declared on or before Friday, November 27, 2026.
  • The results will be communicated to BSE and NSE and displayed on the Bank's website (www.dcb.bank.in) and CDSL's website (www.evotingindia.com).

Scrutinizer's Role

Ms. Manisha Maheshwari (Membership No. FCS 13272 and CP 11031), Partner of M/s. Bhandari & Associates, Company Secretaries, has been appointed as the Scrutinizer. Mr. Saurabh Somani (Membership No. ACS 69826 and CP 26495) is appointed to act in her absence.

  • Role: To conduct the Postal Ballot e-Voting process in a fair and transparent manner.
  • Report: The Scrutinizer will submit a report to the Chairman or Managing Director & CEO after the completion of the vote scrutiny.
  • Contact for Institutional Shareholders: Corporate members must send a scanned copy of their Board Resolution authorizing a representative to vote to the Scrutinizer at bhandariandassociates@gmail.com.

Confirmation of Compliance

The document extensively cites compliance with numerous regulations:

  • Sections 108, 110, and 102 of the Companies Act, 2013.
  • Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014.
  • MCA General Circular Nos. 14/2020, 17/2020, 11/2022, 09/2023, 09/2024, and 03/2025.
  • Regulation 30 and 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.
  • Secretarial Standard on General Meetings (SS-2).
  • Banking Regulation Act, 1949, and RBI guidelines.

Names and Roles of Signatories

  • Rubi Chaturvedi, Company Secretary & Compliance Officer (Membership No: ACS 21562), signed the intimation letter to the exchanges and the Postal Ballot Notice on behalf of the Board of Directors.

Other Relevant Information

  • The Notice is being sent electronically to all members whose email addresses are registered as of the cut-off date.
  • The Notice is also available on the Bank's website, the websites of BSE and NSE, and CDSL's website.
  • Shareholders who have not registered their email addresses are provided with a procedure to do so via the Bank's RTA, MUFG Intime India Private Limited.
  • The explanatory statement includes a detailed profile of Mr. Thiyagarajan Kumar, confirming his eligibility, independence, and fit-and-proper status. He holds no shares in the Bank and has no relationship with other directors or KMPs.
  • He was paid sitting fees of ₹35,25,000 in FY 2025-26 and ₹16,95,000 in FY 2026-27 (up to the date of the notice).