Meeting Details

  • Date: Wednesday, September 23, 2026
  • Time: 02:00 P.M. (IST)
  • Location: Conducted through Video Conferencing (VC)/Other Audio-Visual Means (OAVM)
  • Type: Annual General Meeting

Proposed Resolutions and Implications

Ordinary Business

1. Adoption of Financial Statements: To receive, consider and adopt the Audited Standalone and Consolidated Financial Statements for FY ended March 31, 2026, along with Reports of Board of Directors and Statutory Auditors.

2. Director Reappointment: To appoint Ms. Shikha Bansal (DIN: 02712175) who retires by rotation and offered herself for reappointment.

3. Director Reappointment: To appoint Mrs. Shruti Aggarwal (DIN: 08598962) who retires by rotation and offered herself for reappointment.

4. Final Dividend Declaration: To declare Final Dividend of Re 1/- per Equity Share of ₹10/- each for FY 2025-26.

Special Business

5. Cost Auditor Remuneration Ratification: To ratify remuneration of ₹1,30,000 plus GST & out-of-pocket expenses (max ₹30,000) payable to M/s JSN & Co., Cost Accountants for FY 2026-27.

6. Capital Reclassification and Increase:

  • Reclassify authorized share capital by canceling 62,50,000 unissued preference shares
  • Increase authorized share capital from ₹85,00,00,000 (8.5 crore shares) to ₹95,00,00,000 (9.5 crore shares)
  • Amend Clause V of Memorandum of Association accordingly

7. Director Remuneration Revision: To increase remuneration of Ms. Shikha Bansal, Whole-time Director, to ₹1,38,00,000 per annum effective April 1, 2026, including minimum remuneration in case of loss/inadequacy of profits.

8. Loan Conversion Approval: To approve conversion option for lenders (Bank of India-led consortium) to convert whole/part of outstanding loan into equity shares upon event of default. Note: Company has not availed ₹2,000 crore facility; this represents maximum potential enhanced facility from existing ₹1,110 crore.

9. Director Continuation: To approve continuation of Mr. Bhisham Kumar Gupta (DIN: 09493608) as Non-Executive Independent Director beyond age of 75 years until July 11, 2028.

Voting Process and Methods

  • Remote e-Voting Period: September 20, 2026 (9:00 AM) to September 22, 2026 (5:00 PM)
  • Voting Methods: Remote e-voting through NSDL platform, with facility for e-voting during AGM for those who haven't voted remotely
  • Scrutinizer: Mr. CS Kapil Kumar of Kapil Kumar & Co. (Membership No.: A40929)
  • Cut-off Date: September 16, 2026 for determining voting rights

Key Voting Information

  • Voting rights proportional to shareholding as on cut-off date
  • Members can join AGM via VC/OAVM 15 minutes before scheduled time
  • Facility available for first 1,000 shareholders on first-come basis (excludes large shareholders, promoters, institutions, directors, KMPs, committee chairs, auditors)
  • Shareholders who voted remotely cannot vote again during AGM

Scrutinizer's Role

Mr. Kapil Kumar will scrutinize the voting process and submit report to Chairman. Results will be declared to BSE Limited, National Stock Exchange of India Limited, and placed on company website (www.deepiping.com) and NSDL website (www.evoting.nsdl.com).

Compliance Confirmation

The notice confirms compliance with:

  • SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
  • Companies Act, 2013
  • Secretarial Standard on General Meetings (SS-2)
  • MCA circulars regarding virtual meetings

Additional Financial Information

  • Record Date for Dividend: September 16, 2026
  • Dividend Payment: Subject to approval, will be paid through electronic credit to eligible shareholders
  • TDS on Dividend: Will be deducted as per Income Tax Act provisions; shareholders must submit required documents by September 11, 2026

Other Relevant Information

  • Documents available for inspection at registered office: Unit 1, Prithla-Tatarpur Road, Village Tatarpur, Dist. Palwal, Haryana-121102
  • Policy of no gifts to shareholders adopted for transparency and equitable treatment
  • Physical shareholders urged to dematerialize shares as per SEBI mandate
  • Unclaimed dividends for seven years will be transferred to Investor Education and Protection Fund (IEPF)