Meeting Details
Date: Tuesday, 29th September 2026
Time: 11:00 A.M. to 11:38 A.M. (IST)
Venue: Conducted through Video Conferencing (VC)/Other Audio Visual Means (OAVM)
Legal Basis: Conducted in accordance with circulars issued by the Ministry of Corporate Affairs (MCA) and Securities and Exchange Board of India (SEBI)
Deemed Location: Registered office of the Company
Attendance
Directors, Key Managerial Personnel and Auditors Present:
- Mr. Deepak Kumar Singal - Chairman and Managing Director & Chairperson of CSR Committee
- Mr. Inder Dev Singh - Independent Director & Chairperson of Audit Committee
- Mr. Harnam Singh Khosa - Executive Director
- Mr. Baldev Krishan Bassi - Independent Director & Chairperson of Nomination and Remuneration Committee and Stakeholders Relationship Committee
- Mr. Parmod Gupta - Statutory Auditors, Chartered Accountants, Partner of Parmod G Gupta & Associates
- Mr. Rajeev Bhambri - Secretarial Auditor and Scrutinizer for e-voting Practising Company Secretaries
- Mr. P. S. Dua - Corporate Advisor
- Ms. Parveen Kumari - Chief Financial Officer
- Mr. Anil Kumar - Company Secretary & Compliance Officer
Shareholder Attendance:
- Promoter and Promoter Group: 7 members
- Public: 37 members
- Total: 44 members
Proceedings Summary
Mr. Anil Kumar, Company Secretary and Compliance Officer, welcomed members and briefed them on virtual participation details. He informed that no proxy appointments were required for the virtual meeting and that statutory registers/records were available for electronic inspection.
Mr. Deepak Kumar Singal chaired the meeting and acknowledged the presence of directors, statutory auditors, and the scrutinizer. The notice convening the AGM and Auditor's Report for FY ended 31st March 2026 were taken as read. There were no qualifications, observations or adverse remarks in the Statutory Auditor's reports.
The Chairman shared financial and key highlights about the Company's performance during financial year 2025-26.
Resolutions Considered
Ordinary Business:
1. To receive, consider and adopt the Audited financial statements of the Company for the financial year ended 31st March 2026 together with the reports of the Board of Directors and Auditors thereon (Ordinary Resolution)
2. To appoint a Director, in place of Mr. Harnam Singh Khosa (DIN: 10945692), who retires by rotation and being eligible offers himself for re-appointment as director (Ordinary Resolution)
Special Business:
3. To ratify the remuneration of M/s Gurvinder Chopra and Co., Cost Accountants (Registration No. 100260) Cost Auditor of the company for the financial year ending 31st March, 2027 (Ordinary Resolution)
4. To approve the continuation of term of appointment of Mr. Deepak Kumar Singal, who will attain the age of 70 years on 09.09.2027 (Special Resolution)
Voting Process
Members who had not cast votes through remote e-voting facility were provided opportunity to cast votes electronically during the meeting. The scrutinizer (Mr. Rajeev Bhambri) was responsible for submitting report on remote e-voting and e-voting during the AGM.
Q&A Session
The Company provided opportunity to registered speakers to express views and raise questions on operations and financial performance. Questions were addressed by management. Members unable to speak were invited to email queries to cs@deepakbuilders.co.in
Conclusion and Next Steps
The Chairman concluded the meeting and informed that results would be declared upon receipt of Scrutinizer's Report within statutory time period. Results would be uploaded on company website (www.deepakbuilders.co.in) and available at registered office.
Compliance Statement
The meeting was conducted in compliance with SEBI LODR Regulations, 2015 and MCA/SEBI circulars governing virtual meetings.