Date and Type of Meeting

This is a Postal Ballot process, not a physical meeting. The notice was dispatched on Monday, July 27, 2026. The remote e-voting period is scheduled from 9:00 a.m. (IST) on Friday, July 31, 2026, up to 5:00 p.m. (IST) on Saturday, August 29, 2026.

Summary of Proposed Resolutions and Implications

Two special resolutions are proposed for shareholder approval:

Item No. 1: Appointment of Mr. Baldev Krishan Bassi as a Non-Executive, Independent Director

This is a special resolution to formally appoint Mr. Baldev Krishan Bassi (DIN: 02646214) as a Non-Executive Independent Director. He was initially appointed as an Additional Director by the Board on July 24, 2026. The resolution seeks to appoint him for a term of three consecutive years, from July 24, 2026, to July 23, 2029. His remuneration will be determined by the Board within statutory limits.

Item No. 2: Approval for Appointment of Director Who Has Attained the Age of Seventy-Five Years

This is a separate special resolution required under SEBI LODR Regulation 17(1A). It seeks specific approval from members for the appointment of Mr. Baldev Krishan Bassi as a Non-Executive Independent Director, given that he has attained the age of 75 years as of July 24, 2026.

Voting Process and Methods

The voting will be conducted solely through a remote e-voting process; no physical polling or submission of physical ballot forms is available. The company has engaged KFintech as the Registrar and Transfer Agent (RTA) to provide the e-voting platform.

The notice was sent only through electronic mode to members whose email addresses were registered with the company/depositories/RTA as of the cut-off date, Friday, July 24, 2026.

Key Voting Outcomes and Scrutinizer

Scrutinizer Appointment: Mr. Rajeev Bhambri, a Practicing Company Secretary (COP No. 9491, Membership No. Fellow 4327), has been appointed to scrutinize the entire remote e-voting process in a fair and transparent manner. His decision on the validity of votes will be final.

Result Declaration: The scrutinizer will submit his report to the Chairperson after the voting period. The results, along with the scrutinizer's report, are to be declared by the Chairman or an authorized person (e.g., Company Secretary) no later than Tuesday, September 1, 2026.

Vote Publication: The results will be displayed on the company's website (https://www.deepakbuilders.co.in/) and KFintech's website, and communicated to the stock exchanges (NSE and BSE).

Voting Rights: Voting rights are proportional to the number of shares held as of the cut-off date, July 24, 2026. Votes cannot be cast by proxy. There is one e-vote per folio/Client ID.

Compliance with Laws and Regulations

The notice confirms compliance with:

  • Section 110 and 108 of the Companies Act, 2013.
  • Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014.
  • Various General Circulars issued by the Ministry of Corporate Affairs (MCA).
  • Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.
  • Secretarial Standard on General Meetings (SS-2) issued by the ICSI.
  • SEBI Circulars, including SEBI/HO/CFD/CFD-PoD-2/P/CIR/2024/133 dated October 3, 2024.

Names and Roles of Signatories

The notice and the enclosed postal ballot notice are signed by Mr. Deepak Kumar Singal, Managing Director (DIN: 01562688), on behalf of Deepak Builders & Engineers India Limited.

Other Relevant Information

Website Hosting: The full postal ballot notice is available on the company's website (https://www.deepakbuilders.co.in/) and KFintech's website (https://www.kfintech.com/).

Inspection of Documents: The explanatory statement and terms of appointment are available for inspection by members at the company's registered office during business hours until the last date of e-voting.

Member Guidelines: Detailed instructions for remote e-voting are provided, including separate processes for demat and physical shareholders, and helpdesk contact information for NSDL and CDSL.

Director Details: An annexure provides details about Mr. Baldev Krishan Bassi, including his DIN (02646214), date of birth (11.11.1942), qualifications (BSC Engg. Civil), expertise (project planning and management), and existing directorship (Everon Project Consultant Limited). He holds no shares in the company and has no inter-se relationship with other directors or KMPs.