Meeting Details

The postal ballot was conducted entirely through electronic means (remote e-voting) without any physical meeting. The voting period commenced on Tuesday, September 01, 2026, at 09:00 A.M. (IST) and concluded on Wednesday, September 30, 2026, at 05:00 P.M. (IST).

Proposed Resolutions and Implications

Shareholders were asked to vote on two specific resolutions:

  • Appointment of Mr. Hayato Kashiwagi (DIN: 10953592) as Managing Director of the Company, subject to requisite approval of Central Government
  • Appointment of Mr. Praveen Kumar Asthana (DIN: 06830096) as Whole Time Director of the Company

Voting Process and Methods

The company utilized exclusively electronic voting methods:

  • Remote e-voting only through electronic means
  • No physical postal ballot forms or pre-paid business reply envelopes were sent
  • Notice was sent electronically to members whose email addresses were registered with the Company/RTA/DPs as of the cut-off date
  • Services of National Securities Depository Limited (NSDL) were availed to provide the e-voting facility
  • The process complied with Section 108 and 110 of the Companies Act, MCA Circulars, and Secretarial Standard on General Meetings (SS-2)

Scrutinizer Appointment and Role

The Board of Directors appointed Karan Arora & Associates, Practicing Company Secretaries, through its proprietor Mr. Karan Arora (ICSI Membership number 41391; COP number 15604) as the Scrutinizer. The Scrutinizer was responsible for conducting the Postal Ballot process through electronic voting only in a fair and transparent manner.

Voting Outcomes Disclosure Timeline

The company will disclose voting results pursuant to Regulation 44(3) of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 along with the report of the scrutinizer within the prescribed timeline. A copy of the results along with the Scrutinizer Report will be made available on the company's website at https://dic.co.in/.

Compliance Confirmation

The process was conducted in compliance with:

  • Regulation 44 of the SEBI Listing Regulations
  • Section 108 and 110 of the Companies Act
  • MCA Circulars
  • Secretarial Standard on General Meetings (SS-2)