Meeting Details
The 14th Annual General Meeting was held on Thursday, September 17, 2026 at 11:00 AM IST through Video Conferencing/Other Audio Visual Means (VC/OAVM). The cut-off date for determining shareholders entitled to vote was September 10, 2026.
Shareholder Participation
Total number of shareholders as on record date: 28,524
Number of shareholders present in the meeting personally or through proxy: Not Available
Number of shareholders attending through Video Conferencing:
- Promoters and Promoter Group: 04
- Public: 50
Proposed Resolutions and Implications
The AGM considered four ordinary resolutions:
1. Resolution 1: To receive, consider and adopt:
- The audited standalone financial statements for FY ended March 31, 2026, with reports of Board of Directors and Auditors
- The audited consolidated financial statements for FY ended March 31, 2026 with Auditors' report
2. Resolution 2: Appointment of Mr. Sanket Khemuka (DIN: 06910440) as a Director liable to retire by rotation
3. Resolution 3: Re-appointment of Mr. Hiten Ashwin Barchha (DIN: 05251837) as Managing Director
4. Resolution 4: Re-appointment of Mr. Janmaya Preyas Pandya (DIN: 09019756) as Executive Director
Voting Process and Methods
The voting was conducted through:
- Remote e-voting: September 13, 2026 (9:00 AM) to September 16, 2026 (5:00 PM)
- E-voting during AGM: September 17, 2026
The e-voting facility was provided by MUFG Intime India Private Limited through their Instavote portal (https://instavote.linkintime.co.in).
Key Voting Outcomes
Resolution 1 - Adoption of Financial Statements
Total votes cast: 110,496,613
Votes in favor: 110,496,094 (100.00% of valid votes)
Votes against: 519 (0.00% of valid votes)
Invalid votes: 0
Abstained: 0
Resolution 2 - Appointment of Sanket Khemuka
Total votes cast: 110,496,613
Votes in favor: 110,495,944 (100.00% of valid votes)
Votes against: 669 (0.00% of valid votes)
Invalid votes: 0
Abstained: 0
Resolution 3 - Re-appointment of Hiten Barchha
Total votes cast: 110,496,613
Votes in favor: 110,495,944 (100.00% of valid votes)
Votes against: 669 (0.00% of valid votes)
Invalid votes: 0
Abstained: 0
Resolution 4 - Re-appointment of Janmaya Pandya
Total votes cast: 110,496,613
Votes in favor: 110,495,944 (100.00% of valid votes)
Votes against: 669 (0.00% of valid votes)
Invalid votes: 0
Abstained: 0
Participation Breakdown by Shareholder Category
All votes were cast through remote e-voting with no votes cast during the AGM itself.
Scrutinizer's Role and Findings
Mr. Ashish C. Doshi, Partner of SPANJ & ASSOCIATES, Company Secretaries in Practice, was appointed as Scrutinizer. His responsibilities included:
- Scrutinizing the remote e-voting process before the AGM
- Scrutinizing the e-voting process during the AGM
- Preparing a consolidated report of votes cast for and against resolutions
The scrutinizer verified that the votes were unblocked on September 17, 2026 after the conclusion of the AGM, witnessed by Ms. Hemakshi Patel and Ms. Madhavi Radadiya. The scrutinizer relied on reports generated by MUFG Intime India Private Limited and conducted verification on a test check basis.
Compliance with Laws and Regulations
The company confirmed compliance with:
- SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
- Companies Act, 2013
- Companies (Management and Administration) Rules, 2014
- MCA Circulars including General Circular Nos. 14/2020, 17/2020, 20/2020, 02/2022, 10/2022, 09/2023, 09/2024, and 03/2025
Additional Information
The voting results and scrutinizer's report were uploaded on the company's website (www.drcsystems.com) and MUFG Intime's Instavote portal. The company requested the stock exchanges to take the disclosure on record.