Key Dates and Schedule

  • AGM Date: Friday, September 4, 2026 at 11:00 A.M. IST
  • Cut-off date for e-voting: Friday, August 28, 2026
  • E-voting commencement: Tuesday, September 1, 2026 at 09:00 A.M.
  • E-voting end: Thursday, September 3, 2026 at 05:00 P.M.
  • Share register closure: August 29, 2026 to September 4, 2026 (both days inclusive)

Meeting Format and Attendance

  • Conducted through Video Conferencing (VC) or Other Audio Visual Means (OAVM)
  • Based on MCA Circular No. 03/2025 dated September 22, 2025 and SEBI Circular No. SEBI/HO/CFD/CFD-PoD-2/P/CIR/2024/133 dated October 3, 2024
  • Attendance limited to 1000 members on first-come-first-served basis
  • Large shareholders (holding 2% or more), promoters, institutional investors, directors, KMPs, committee chairpersons, and auditors exempt from attendance restrictions
  • Physical proxy attendance not permitted

Agenda Items

Ordinary Business

1. To receive, consider and adopt Audited Financial Statements for financial year ended March 31, 2026 together with Reports of Board of Directors and Auditors

2. To appoint director in place of Mr. Akhilesh Chitlangia (DIN: 03120474) who retires by rotation and offers himself for re-appointment

Director Re-appointment Details

  • Name: Mr. Akhilesh Chitlangia
  • DIN: 03120474
  • Date of Birth: May 31, 1988 (37 years)
  • Date of Appointment: May 30, 2022
  • Qualification: Bachelor of Science in Business Administration and Bachelor of Arts in Economics from Boston University, USA
  • Expertise: Distribution expansion, marketing, and implementation of new initiatives
  • Position: Whole-Time Director, liable to retire by rotation
  • Board Meeting Attendance: 4 out of 4 meetings in previous financial year
  • Remuneration: ₹63.84 lakhs paid during FY 2025-26
  • Directorships: None in other public companies
  • Shareholding: 364,893 shares held personally

Voting Arrangements

  • Remote e-voting facility provided through Central Depository Services (India) Limited (CDSL)
  • Mr. Atul Kumar Labh, Practicing Company Secretary (FCS-4848, CP No.-3238) appointed as Scrutinizer
  • Shareholders as of cut-off date (August 28, 2026) eligible to vote
  • Members can vote remotely or during AGM through e-voting system
  • Those who vote remotely cannot vote again during AGM

Document Availability

  • Notice and Annual Report available on company website: https://www.duroply.in/investor/
  • Also available on BSE website: www.bseindia.com
  • Disseminated on CDSL website: www.evotingindia.com

Shareholder Services and Compliance

  • Members urged to update PAN, KYC details, and nomination information
  • SEBI mandate requires all transfer requests to be processed only in dematerialized form
  • Special transfer window available until February 4, 2027 for requests executed before April 1, 2019
  • Dividend payments to physical holders subject to KYC compliance effective April 1, 2024
  • Registrar and Share Transfer Agent: Maheshwari Datamatics Pvt. Ltd.

Technical Support

  • CDSL helpdesk: helpdesk.evoting@cdslindia.com or toll-free 1800 21 09911
  • NSDL helpdesk: evoting@nsdl.co.in or 022-4886 7000 / 022-2499 7000
  • Company contact: investors@duroply.com
  • RTA contact: contact@mdplcorporate.com