Meeting Details

The 45th Annual General Meeting will be held on Friday, 18th September 2026 at 11:30 AM through Video Conferencing (VC)/Other Audio Visual Means (OAVM). The deemed venue for the AGM shall be the Registered Office of the Company at "DUTRON HOUSE", Near Mithakhali Under Bridge, Navrangpura, Ahmedabad-380 009.

Business to be Transacted

Ordinary Business

1. Adoption of Financial Statements: To receive, consider and adopt the audited Balance Sheet as at 31st March 2026, Statement of Profit and Loss, Cash Flow Statement, and Statement of Changes in Equity along with Notes for the year ended on that date, together with reports of Board of Directors and Auditors.

2. Declaration of Dividend: To declare a dividend at the rate of ₹1.50 (Rupee One and Fifty Paise Only) per equity share of ₹10 each, fully paid-up, for the financial year ended 31st March 2026, to be paid out of profits of the Company for said financial year.

3. Reappointment of Director: To reappoint Shri Rasesh H. Patel (DIN: 00226388) as Director of the Company, who retires by rotation and being eligible, offers himself for reappointment.

Special Business

4. Approval of Remuneration of Cost Auditor: To ratify and confirm remuneration of ₹55,000/- (Rupees Fifty Five Thousand Only) plus applicable taxes and reimbursement of out-of-pocket expenses payable to M/s. R J & Associates, Cost Accountants (Firm Registration No. 001255), appointed as Cost Auditors for FY2026-27.

Dividend Related Information

  • Record Date: 11th September 2026 for determining eligibility to vote at AGM and receive dividend
  • Dividend Payment: Subject to approval at AGM, dividend will be paid within thirty days from conclusion of AGM
  • Payment Method: Electronic mode to members who have updated bank details; warrants/demand drafts to others
  • Book Closure: Register of Members and Share Transfer Books will remain closed from 12th September 2026 to 18th September 2026 (both days inclusive)

TDS on Dividend

In accordance with Finance Act 2020, dividends paid after 1st April 2020 are taxable in hands of shareholders:

Resident Shareholders

  • Valid PAN and dividend exceeds ₹10,000: 10% TDS
  • No/Invalid PAN: 20% TDS
  • Form 12IB (earlier Form 15G/15H): Nil TDS with duly filled declaration
  • Section 196 Exemptions (Govt., RBI, LIC etc.): Nil TDS with relevant documentary proof
  • Recognized PF/Superannuation/Gratuity/NPS: Nil TDS with valid registration/documentary evidence

Non-Resident Shareholders

  • FIIs/FPIs: 20% plus applicable surcharge and cess with FPI Registration Certificate
  • Other Non-Resident Shareholders: 20% plus applicable surcharge and cess or tax treaty (DTAA) rate whichever beneficial with Tax Residency Certificate, Form 10F, PAN, self-declaration
  • Foreign Bank (Indian branch): Nil with Certificate u/s 195(3) and Self-declaration

Documents for tax treaty benefits must be submitted by 12th September 2026 to investor@dutronindia.com or ahmedabad@in.mpms.mufg.com.

Voting Arrangements

Remote E-voting

  • Service Provider: Central Depository Services (India) Limited (CDSL)
  • Voting Period: Tuesday, 15th September 2026 at 11:00 AM to Thursday, 17th September 2026 at 5:00 PM
  • Cut-off Date: 11th September 2026 for determining voting eligibility
  • Scrutinizer: CS Jolly Krutesh Patel, Practising Company Secretary (FCS: 10937, CP No.: 21010)

AGM Participation

  • Members can join AGM through VC/OAVM 15 minutes before and after scheduled commencement time
  • Facility available to at least 1000 members on first come, first served basis (excludes large shareholders holding 2%+, promoters, institutional investors, directors, KMPs, committee chairpersons, auditors)
  • Proxy appointment facility not available for VC/OAVM meeting

Director Information for Reappointment

  • Name: Shri Rasesh H. Patel (DIN: 00226388)
  • Qualifications: M.S. Electrical Engineering & MBA
  • Experience: Automation, Procurement and MIS Activities
  • Board Meeting Attendance: 6 out of 6 meetings in FY2025-26
  • Directorships: Dutron Plastics Private Limited, Nippon Polymers Private Limited
  • Date of Appointment: 1st April 1993
  • Shareholding: 5,98,954 shares as on 31st March 2026
  • Remuneration: ₹9,00,000 per annum

Cost Auditor Appointment

  • Firm: M/s. R J & Associates, Cost Accountants (Firm Registration No. 001255)
  • Remuneration: ₹55,000 plus applicable taxes and reimbursement of out-of-pocket expenses
  • Consent: Consent Cum Declaration received and available for inspection electronically during AGM

IEPF Related Information

  • Unpaid/unclaimed dividends declared up to FY2017-18 already transferred to IEPF
  • Details available at www.iepf.gov.in
  • Members with unencashed dividend warrants for FY2018-19 onwards should approach company for revalidation/duplicate warrants
  • Shares related to dividends unpaid for seven consecutive years or more transferred to IEPF in FY2025-26

Important Dates and Deadlines

  • Record Date: 11th September 2026
  • Remote E-voting: 15th-17th September 2026
  • AGM Date: 18th September 2026 at 11:30 AM
  • Member Queries Deadline: 12th September 2026 by 5:00 PM
  • PAN Update Deadline: 11th September 2026 by 5:00 PM
  • Tax Treaty Documents Deadline: 12th September 2026

Additional Information

  • Equity shares listed on BSE Limited (Company Code: 517437)
  • Listing fee for FY2026-27 duly paid
  • Notice and Annual Report 2025-26 available on company website www.dutronindia.com and BSE website www.bseindia.com
  • Results of voting to be declared within 48 hours from conclusion of AGM and posted on company website and CDSL website