Meeting Details

The 45th Annual General Meeting (AGM) of East West Freight Carriers Limited is scheduled to be held on Wednesday, 30th September 2026 at 11:00 am (IST) through Video Conferencing (VC) and Other Audio Visual Means (OAVM). The deemed venue is the Registered Office at 62, Adarsh Industrial Estate, Sahar Chakala Road, Andheri (East) Mumbai - 400 099.

Ordinary Business Items

Item No. 1: Adoption of Financial Statements

To consider and approve the Audited Standalone & Consolidated Financial Statements of the Company for the Financial Year ended 31st March 2026 together with the Reports of the Board of Directors and Auditors thereon. Requires ordinary resolution.

Item No. 2: Reappointment of Director

To reappoint Mr. Suresh Menon (DIN: 01747618) who retires by rotation as Executive Director. Mr. Menon has been Director since 1st September 2022 and holds no equity shares in the company as of 31st March 2026. Requires ordinary resolution.

Item No. 3: Reappointment of Statutory Auditors

To reappoint M/s. Mittal & Associates, Chartered Accountants (Firm Registration No. 106456W) as Statutory Auditors for a second term of five consecutive years from the conclusion of the 45th AGM until the conclusion of the 50th AGM in 2031. Remuneration to be mutually agreed between Board/Audit Committee and auditors. Requires ordinary resolution.

Special Business Items

Item No. 4: Approval of Related Party Transaction Limits

Approval sought for entering into/continuing related party transactions with various related parties for FY 2026-2027 with the following monetary limits:

| Related Party | Nature of Relation | Transaction Limit (₹) |

| Marshal Mfg. & Export | Mr. Shafi Mohammad is Proprietor | 16 Crore |

| Tandem Global Logistics (India) Pvt Ltd | Associate Company | 5 Crore |

| Cardinal Customs Broker & Forwards LLP | KMP having significant control | 5 Crore |

| Landmark Envirocare LLP | KMP having significant control | 1 Crore |

| Unique Air Freight Express & Logistics Pvt Ltd | Subsidiary Company | 4 Crore |

Total limit sought: ₹31 Crore. Transactions include purchase/sales/availing/providing services, reimbursement of expenses, payment of dividend, intercorporate loans/advances, and property transactions. Requires ordinary resolution.

Item No. 5: Revision of Remuneration Limits and Waiver of Recovery

Special resolution seeking approval for:

  • Revision of maximum managerial remuneration ceiling for Mr. Ajaz Shafi Mohammed (DIN: 00176360), Managing Director & CEO, from ₹50.00 Lakhs per annum to ₹70.00 Lakhs per annum for both FY 2024-25 and FY 2025-26
  • Waiver of recovery of excess remuneration amounting to aggregate ₹26.24 Lakhs paid during FY 2024-25 and FY 2025-26 over the previously approved baseline of ₹50.00 Lakhs per annum
  • Authorization to Board to alter remuneration components within Schedule V limits without further shareholder approval

Rationale Provided: The expansion of operational parameters and administrative responsibilities, combined with severe macroeconomic challenges in the global logistics sector, led to inadequate net profits under Section 198 of the Companies Act. Actual remuneration paid was ₹63.12 Lakhs for each of FY 2024-25 and FY 2025-26.

Financial Performance Context:

  • FY2026: Revenue from Operations ₹1,817.269 Lakhs, Net Loss ₹(461.78) Lakhs
  • FY2025: Revenue from Operations ₹2,704.817 Lakhs, Net Profit ₹63.41 Lakhs
  • FY2024: Revenue from Operations ₹1,979.934 Lakhs, Net Profit ₹567.45 Lakhs

The company attributes recent losses to global logistics sector headwinds including military conflicts, Red Sea shipping crisis, regional container shortages, and volatile freight rates.

Record Date and Book Closure

The Record Date is fixed as Wednesday, 23rd September 2026. The Register of Members and Share Transfer Books will be closed from Thursday, 24th September 2026 to Wednesday, 30th September 2026 (both days inclusive).

Voting Arrangements

Remote e-voting commences on Sunday, 27th September 2026 at 9:00 am and ends on Tuesday, 29th September 2026 at 5:00 pm through NSDL. Members may also vote during the AGM through e-voting facility.

IEPF Compliance

The company has notified shareholders regarding transfer of unpaid/unclaimed dividends for FY 2018-19 and subsequent years to IEPF. Advertisement published in Business Standard (English) and Prathakal (Marathi) on 16th July 2026.

Additional Information

The Notice and Annual Report are being sent electronically to members with registered email addresses. Physical copies available on request. Documents available on company website (www.ewfcpl.com) and stock exchange websites.

CS Nuren Lodaya (Membership No. ACS 60128) appointed as Scrutinizer for the e-voting process. Results will be declared post-AGM and placed on company website.